How do I use a different control account set for an invoice? I have the distribution codes set up and the default control account set is set within the Company Profile but I have a specific invoice (recurring charge) that needs to use a different control account set. Is there a way to do this? There is no option within Invoice batches (or recurring charges)to set the Control account (that I can see).

Also, is there a way to view the entire transaction in AR (both sides) before I post it and retrieve it into the GL? I am trying to clean up a system that I inherited which is half set up and a bit messy and would like to test out transactions without actually posting them.

I should clarify, we have one type of invoice that needs to go to a different control account and affects all active customers. I don't want the default changed just the control account for this one type of recurring charge/invoice.

Hello Sage,

If you click on the payments tab, you can set the control account set for the invoice.

Hello Ralph,

From the Payment screen, changing the Control Account set will only change the Bank Account.

There is no way to change the Control Account on an Invoice without changing the Customer records or changing the account on the Control Account set itself. However, this will be nasty when the Invoices are paid….

Sage,

Are you trying to post the Revenue to a different account? In that case it is not the Control Account (Receivables Control) that you want to change, but the Distribution. Each Customer is assigned to one Receivables Control Account for all their transactions.

No it is the control account I want changed. That's alright I can do an adjustment in the GL. I just thought I would see if it was possible.

Thanks,
Sage

Note that if you reclass the invoices to another account, you will also have to do a GL adjustment when the invoices are paid.

If you are trying to create a $0.00 transaction in AR, you can enter a credit to sales and a debit to "recurring charge control account". The change to the customer account would be zero.

If you really need to test transactions, you can make a copy of your data and do the testing in the copy. Change the color in Company profile so you always know when you are in the copy.

Sage:

Is this recurring charge the only invoice for this customer? If so, you could change the customer's control account set.

If not, could you create a duplicate customer, select the other account set for that customer and post the recurring invoice(s) there? Of course they would get 2 statements.

Hello Sage,

Could you explain why you want this transaction to go to a different control account on the balance sheet? What's special about this revenue?