Query 1:
There is a button in the Company Profile section which when ticked allows a person to edit a partially invoiced order. The Help screen says that any line item that has been partially invoiced cannot be edited.

[I presume that if this button is not clicked, this means that an order cannot be edited once invoiced].

What I have found that irrespective of whether this button is clicked or not, I am able to add and invoice Miscellaneous Charges, [which is then marked complete], and am able to subsequently delete these charges.

This means that potentially, the amount invoiced and the amount of an order could conceivably not be the same?

Query 2:
I am trying to simulate using Deposits Received by Customers prior to receiving goods by using the Miscellaneous Charges function. Am I on the right track here?

Query 3:
Is there any plans to integrate the Payments Received component of Order Entry with Plus Cashbook?

Regards,

Suresh

1) In Adagio Order Entry, the company profile option 'Allow Edit of Invoiced orders' was designed with the same functionality in mind of Accpac Plus OE. That means when it is enabled, as long as the order has not been Completed, you can do all sorts of edits such as adding new items or deleting others, changing qtys or prices, etc. When this option is not enabled, the edits you can perform on partially invoiced orders in much more limited.

You will find that Accpac Plus OE does not prevent you from doing the same invoicing of a misc charge, then deleting it. This is not prevented even with 'Edit Invoiced Orders' disabled. Are you looking for more security options, such as to prevent deleting any details? We can add this as a suggestion for a future release.

2) I suppose you could call a negative misc charge as a 'Deposit', as long as the GL accounts are defined correctly, as well as the Tax Status. All that will do is reduce the amount of the order (and the Tax amounts if desired). You can also use the 'Prepayment' function in Receivables.

3) There aren't any plans currently to interface OrderEntry with Cashbook. When invoices with payments are posted in OE, they are retrieved into AR as if the invoice was entered in AR. All of the payment fields are intact in AR for the retrieved invoice. Thus the issue is how these invoices with payments are accounted for by Cashbook through AR; OE doesn't really factor into this. Remember too that the relationship between Cashbook and AR is one-way; you can pay AR invoices from Cashbook, but you cannot retrieve AR payments into Cashbook. This would mean changing the way Cashbook works, and this would have to be a request sent to Peresoft.

Regards,
Softrak Support

Thanks for the detailed response:
> 1) You will find that Accpac Plus OE does not prevent you from doing the same invoicing of a misc charge, then deleting it. This is not prevented even with 'Edit Invoiced Orders' disabled. Are you looking for more security options, such as to prevent deleting any details? We can add this as a suggestion for a future release

Well, kinda. If an order is invoiced through the Miscellaneous Charges field (and is therefore marked as complete), surely the ability to delete this charge should be prevented? Otherwise, you could potentially end up with Orders not equal to Invoices?

2) I dont think that the Receivables Prepayment function is a feasible option (although appropriate) because a Tax Invoice needs to be raised with VAT implications. When the goods are delivered, a second Tax Invoice is raised for the goods itself, less the amount of the prepayment. Is it feabile to use a combination of Adagio OE and Adagio Invoices perhaps? Does in fact Adagio allow for using both modules?

3) Cashbook integration - pity, but understandable. Would much rather see Peresoft come up with Adagio Cashbook than to modify Plus.

If anyone is currently working on an Adagio version of Cashbook, I have heap of suggestions to send to them... :-).

Thanks again.

regards

Suresh

[This message has been edited by Suresh S (edited 12-03-2001).]

Just to follow-up on your responses:

1) I tried it with Accpac Plus OE 6.5A prior to posting my original response. Post an order and partial shipment for an IC item, then edit the order and add a Misc charge and invoice that. Accpac Plus also does not prevent you from editing the order a second time, highlighting the Completed Misc charge, and pressing the Delete button to remove the invoiced Misc charge. You will be allowed to post an Order Change to save the deletion.

I think that postings such as this add to Lost Sales, or update the Order Log report, or something. I don't really know off-hand.

There is a fair arguement for preventing this sort of behaviour, especially if the Edit opetion is disabled; I've suggested this for Development to look at.

2) I won't argue for using AR prepayments in the method you require, especially when there are Tax implications. You definitely have a good and valid point. This is simply one way of reducing the Current Amount of the invoice, but certainly a very simple way.

There is nothing to prevent you from using both Adagio Order Entry and Invoices at the same time for the same data; they are not incompatible in any way. However, they do not interface with each other at all and are completely separate programs. If you enter an order/invoice/credit in OE, there is no way to have Invoices recognize it. The same goes for the reverse situation.

You can define the Tax tables in Adagio OE to do 'tax on tax' if you need them to. When creating the tax tables and jurisdictions, have the second to last jurisdiction defined as a 'taxable tax'. The last jurisdiction will then include the previous tax in the Taxable Base. To use this in conjuction with Misc charges, make sure the tax status recognizes the appropriate jurisdictions.

Typically you would only want 'one or the other', not both. It probably would be 'feeble' rather than 'feasible' to use both.

3) It certanly would be nice to have an 'Adagio' Cashbook;I'm all for that. Perhaps someone will step up to the plate for this in the future.

Take care,
Softrak Support