Hi
We are having a fundraiser and I am wanting to put a notice in the comment section on all the invoices I send out this month. Is there an easy way to do this?
Thanks so much for your help. I am new to this and basically know nothing!
Kim

Hello Kim:

Are you using Adagio Order Entry or Adagio Invoices? Both will do what you want, but the techniques are different. Also, what version number are you using?

I am using Invoices, version 8.1A
Kim

Hi Kim,

You can create a Text code of up to 10 lines and 75 characters of each line. On an invoice, the ShipTo / Text tab allows you to select any Text code to have this information print on invoices - provided that your invoice specification is defined to use the 'T' text codes.

In the Company Profile on the 'System options' tab, you define how much text you want - set the number of lines up to 10, and the width of text lines up to 75. There also is a field for a Default Text Code. You can choose the Text code for your special notice here, and every new invoice will automatically have this Text code, without having to remember to add it manually.

If your notice is more than 750 characters, you can't use this particular Text code. Instead, create 2 or more 'Items' that contains the text of your notice as the large description. The Style Code for these items would be one that prints 'text only', if you have this already set up. These text 'items' would then need to be inserted onto each invoice. There may be necessary modification to your invoice spec if you don't have 'text only' detail style types already defined.

So if your notice is less than 750 characters, it should be quite easy, with a possible modification to the spec. If larger than 750 characters, it will take some more work and it won't be automatic.

Hi Kim,

Use the Technical Support approach if you want to see the text with the invoice as you enter it.

Another approach is to create a special Invoice specification for the invoices you print this month with a memo field that annouces the special event. This text would then print on all the invoices without you have to remember to add it to each invoice (of course, you would have to remember to select the correct form to print!).