Good afternoon,

I was wondering if there is a way to have Adadgio Payables have a notification appear when entering invoices if we are over our credit limit for a Particular Vendor.

For example:
ABC Company
Credit Limit $10,000.00
Terms: Net 30 days

Is there a way to be notified when we are over the $10,000
currently there is no notification when we exceed our credit limit.

Thanks,

Matt.

Hi Matt,

I'm Darcy Chretien with KPMG LLP here in Prince George. I will be in contact with yourself shortly to clear this up.

Thanks

Darcy Chretien

Hi Matt,

There is no setting in Adagio Payable to automatically prompt within invoice entry if you are over your credit limit for a particular vendor, as there is for Receivables / Invoices / OrderEntry if a customer is over a credit limit you set for them. I can add that as a suggestion for a future release.

You could create an alert for the vendor record indicating that you are over your credit limit, but that would have to be set up manually.

You could also include the Credit Limit and Balance Outstanding fields on the Vendor finder grid, so when you select a vendor code from the finder, you can see if you are over the limit. The drawback is that attention is required and you have to use the finder.

You could use the SmartFinder or a GridView inquiry to determine which vendors you are over your credit limit for.

I have to ask...

Why do you care? Isn't this your vendor's problem to manage? And what would it mean if you were over your credit limit?

Matt/Darcy:

Adagio PO will check credit limits including (I believe) total outstanding orders plus balance on the vendors account (much like what OE does).

Andrew:

Ever submitted a PO and then wondered why your order never got delivered? Only to find out your order is in the too hard file as you have exceeded your allowable credit limit. It happens more oftenm that you think when your a small company dealing with a very large organization.

I order to prevent this from happening you have to monitor your outstanding PO's and account balance against your credit limit so that you can take preemptive action.

Hi Doug

You are correct about Adagio PO doing what the poster wants, and since you mention the situation where a PO is ignored because it is over the limit, it is appropriate that the solution should exist in Adagio PO.

However, in my many years of dealing with businesses, I have never encountered a company that would shelve a PO without contacting the potential customer, if only to tell them that they will accept the order COD. Companies survive by making sales, not ignoring them.

Steve

Yes this is indeed the problem. We had an issue with a vendor refusing the order as we were over the credit limit. We ended up having to do a wire transfer so we could receive our parts, as most of our parts orders we require ASAP. So to prevent this in the future i wanted to have a way of tracking it as we approached our credit limit so we could make appropriate payments.