We have one supplier who sends us product, that we receive on POA, then sends us an invoice for only part of that receipt and another invoice later. I know this is messed up but this is what they do. Is there a way to send only a partial invoice to Adagio Payables? From what we can figure out our option is to send the full amount or nothing. We can adjust the cost but not the quantity. Alternatively we could post the whole invoice to Payables and then pay only part of it, leaving the remaining balance owing in Payables. The only problem with this is that when the second invoice arrives, the Invoice in Payables can no longer be edited to reflect the correct invoice number. Any ideas on how to handle this?

Hi, Susan,

In a situation as you describe, there's a little more work to do.

I'm understanding from you that you've issued a PO and subsequently created a receipt for everything on the PO (for ease, I'm going to stick with a single receipt scenario only).

Subsequently, the vendor invoiced you for a portion of what was received only. You want to be able to invoice that portion then, later on, when you receive the vendor invoice for the rest, invoice for that.

In order to maintain the proper vendor invoice numbers, this is a possible solution, starting with the PO.

(1) You issue a PO for a quantity of 2 of one item.

(2) When you receive the 2 items, you create a Receipt A.

(3) The vendor issues an invoice for only 1 item.

(4) Before you do anything with the invoice:
(a) create a negative Quick Receipt B for the vendor and item you're being invoiced for,
(b) create a Receipt C for the same vendor and item -- this will ensure you're inventory quantity on hand is still correct at the original 2 items received with Receipt A.

(5) Invoice for Receipt A being careful to select the Combined Inv/Adj button on the Header tab and selecting the Quick Receipt B for this invoice also. The amount should be correct for what has been invoiced by the vendor. If not, adjust it as you would normally.

(6) Later on, you receive the vendor invoice for the other item. Invoice for Receipt C. Again, the amount should be correct. If not, adjust it.

A couple more steps but should work for you.

Thanks, this will work.

When we print a negative receipt the receipt prints with no detail lines. I assume it's because the qty is negative. We can print all other receipts fine. What can I change on the spec sheet to force the negative quantites to print on the receipts?

Hi, Susan,

There's a report you can use to do this. Select Reports. In the Purchase Order tree, select the Purchase order/receipt/return list report. Then select Receipts and just the recept you want printed. The negative quantity and item details will display on this report.

Okay, this will work, but is there a way to disable the window that pops up every time you post a receipt that says, "do you want to print the receipt now"?

Hi, Susan,

I can enter this as a suggestion to R&D for a future release.