A receipt (still active) was entered incorrectly and posted, so I decided to delete the entire receipt and re-enter it.

When I deleted the receipt, I expected the quantities that was shown on that receipt to be reversed out, however it appears to still shows in the quantities on-hand when doing a query.

Is there a reason why this is the case?

Regards

Suresh.

Deleting an active, posted receipt does not automatically 'reverse' entries that have already been posted. In fact, you will be warned after clicking the Delete button on an active receipt "There is no invoice number for receipt 9999. Taxes not included in cost will not be transferred to the General Ledger and Accounts Payable batch entries will not be created. Do you want to delete this receipt?" Because you have already posted the transactions, the item quantities and received costs have already updated IC

You must use the appropriate method(s) available to correct any mistakes that were originally made during entry. You can enter necessary corrections to quantities through the Enter Adjustments area if you have already posted the document. If you have not posted it, you can just edit the receipt.

I am not aware of any application that reverses posted transactions if you delete the document in question.

Regards,
Softrak Support

You seem to imply from your response that it is possible to choose whether to post a receipt or not.

I find that one is forced to post the receipt immediately on entry, rather than the usual procedure of batch entry, print and verify, and post?

Once I have entered a particular receipt, I am required to immediately post the item.

Am I doing something wrong here?

regards

Suresh

You aren't missing anything regarding Receipt entry in Adagio Inventory. There is no 'batch-style' receipt entry where it can be saved in a batch and not posted. Once you've started entering a receipt, it must be posted or the receipt is lost. Note that this is not the same for shipments, adjustments, or stock transfers in Adagio. You can enter but not post details, exit the function and come back without losing the entered information, and verify all before posting.

I believe the last comment was meant to be '...if you have not CLEARED/COMPLETED it, you can edit the receipt'. After posting a receipt, as long as it hasn't been cleared or have a status of 'completed', you can edit the receipt, change the quantity to 0 for the required detail(s), and re-post. This will update quantities and costs for items.

If the receipts have been deleted, completed, cleared through Day End (65A-style data), posted and cleared (61B-style data), then of course there is nothing left to edit and re-post. An adjustment would have to be posted against the affected item(s) to change the quantity and cost back to what it should be.

Regards,
Softrak Support