I have a couple of questions. We are a religious school that has to show the difference between a relious expense and non-religious expense on a per transaction basis, based on a % so that we can issue donation receipts. I thought of using the automatic reallocation (setting it up in the account fields) and wonder how it posts the batch autmatically. Does it do it on a monthly basis? Can you reverse the batch? How do I get around allocating some of the expense back into the account and keeping it in there? I noticed a forum posting that mentioned it would reallocate the balance (which is not what I wanted). I thought of setting up departments so that I did not have two GL's of every account. Any help you can give would be much appreciated.

Hi, Tracy,

Reallocation batches create summary entries of all details entered previously (i.e. they are lumped together) based on the percentage specified. They are created when you run the Maintenance | Create Reallocation Batch function which adds the reallocation batch to your Current Batches window. They can be unposted as well, assuming you have enabled this feature in the Company Profile.

Departments are often used to represent different contracts, departments, or other allocations. They use the same account code and are differentiated by the department code. Each detail entry would be entered (eg. 75% to acct 4250 dept 100 then 25% to acct 4250 115) and may be reported using all the transaction detail in core reports. They are also useful in financial statement reporting.