Hi Duffys:

The documents that show up in the Pre-Check Register are Outstanding documents. They can be Invoices, Credit Notes and Adjustments etc.

When an Adjustment is created, the best practice is to apply it to the original document at that time. For instance, if there is a $100 Invoice that you want to write off, create the Adjustment and apply it to the Invoice # at that moment. Use the "Adjusted Document" field.

It sounds as if you skipped that step.

But that's OK. You can take care of it when you issue the cheque. Using the example above, if the $100 Adjustment appears, you should also see the original Invoice in the list. If you've made the correct Debit/Credit entry earlier, the 2 documents should total correctly.

Does this describe your situation? If so, the next time that you issue a cheque to this Vendor, include the Adjustment and the Invoice as well as any other outstanding documents you want to pay.