Steve:

If you used separate dates then how do you see the journal entry and reconciliation process working?

July 31
DR what? (Payables Clearing)
CR Payables Control

Sept 15
DR Inventory
CR Payables Clearing

If both the July and Sept entries go through Payables Clearing then Softrak would need to change the Outstanding Receipt Invoice List (the report that reconciles the balance (timing errors) in AP Clearing) to include both the uncleared DR & CR. I think tis would be a stretch.