Hi Barb9,

To clarify, you created a payment for a vendor to pay 23 invoices. Instead of a single check number, 4 check numbers were written to the vendor record, with only the last one having an amount.

My first instinct is that your check form advice only shows a few invoices on an advice. When the check was printed, there were 3 check forms that were 'wasted' with a VOID and the 4th check form (and number 12916) was the actual check. Is this correct? You could also print the Check Number Audit List report to confirm this.

What version of Adagio Payables are you using? In the current 81A version, this scenario has all check numbers expect the last have voided check status (in Check Reconciliation and the Check # Audit List), and only one check number on the Vendor record (the last one).

The bank is where the 'next check number' is found.

You mentioned that you do not print checks. If that is the case, then posting manual checks in Adagio Payables will never generate multiple check numbers for a payment. The behaviour you described is not possible for non-printed checks.

Could manual check entries have been copied and all posted together?

We need more information to be able to answer more specifically, and you may need your Adagio consultant to help.
- How do you enter your checks / cash invoices?
- What does the posting journal and the check number audit list show for the checks?
- What transactions appear for the vendor in question? One check number or 4?
- Does your data pass an integrity check?

The GL Integration options for Description and Reference should have zero influence on this problem you had happen.