An income account in our GL shows duplicate entries from Job Cost dated 12/31/07? I checked the job cost posting journal and I only put them in one time (created in timecards). I didn’t know if I should put them in 2008 with their correct date of service (12/31/07) since they were being paid 1/10/2008. I did not put them (the entries that were retrieved twice) in a timecard batch in 2007, and therefore they did not become a cost batch in 2007. We entered them in the first timecard batch of 2008, and the cost batch they created became the first one for year 2008, but we entered them (the two items duplicated when retrieved to the GL) using the date of 12/31/2007. All other entries in that timecard batch, were dated in 2008. The only ones duplicated in the GL report are the ones with the 12/31/07 date.

It seems that the retrieval of those entries were made through Adagio Job cost and Accpac Job cost, thereby creating the duplication in the GL. We haven't used Accpac for years and this is the first time this has happened. I don't know how it happened, why it happened, and more importantly, how to insure it doesn't happen again (without my diligence when checking where the retrieved batches are generating from).

Any ideas why this occured, and how it occured?