Hi,

I am entering a huge check for one of our larger customers. I am finding it very difficult to enter. I have a proximately 27 pages of 50 invoices on each page to apply. It is taking a very long time at the rate I am going it will take me about 20 hours to apply them all. Is there a faster way to do this?

Thanks

Poni and Andre

On the AR cash entry screen, if you are using the Normal mode (all customer invoices are displayed on the screen), you can press the Space bar on the highlighted invoice to automatically apply cash to the invoice, including any dearly payment discounts if applicable. Then the next invoice in the grid gets the focus, meaning you might only have to press the space bar a number of times to pay all the desired invoices.

You could change the entry method to Direct. This means when you add a new detail, you can type in the invoice number and applied amount. This saves having to fine the invoice in the grid, but you have to know the invoice numbers to pay.

Lastly, if you had Adagio BankRec to do the receipt, there is an AutoPay option that will automatically apply a cash amount to all invoices (including unapplied credit notes or cash, if any), based on the oldest invoice due date or document date. Here if you were always paying the oldest invoices, it would take only one click to apply the cash to all invoices.

Thank you and yes we have BankRec but how does that tie in to the month end or general ledger?

BankRec send the cash debit to the bank g/l account and the credit to the a/r-bankrec clearing account. When the cash receipt is picked up and posted in ar, it debits the bankrec/ar clearing account (bank) and credits receivables.

I don't understand your question regarding month end.

Hi,

Ok , I understand now. I was wondering how do we pick up at month end. But if it ties into the general ledger then it will pick up when doing month end closing.

Thanks for all your help

Poni and Andre