Are invoices that are emailed stored in a temporary location and then deleted once cleared?

Thanks

Mike:

They are permanently stored in a folders called SoftPDF, a subfolder to your data folder.

Thanks Douglas

I thought they were stored somewhere but couldn't remember where.

On a similar topic, why can't the accounting PDF copies (for those of is that use them) be stored in the same manner as the emailed invoices and in the same location? I realized disk space is cheap but it doesn't seem to make sense to store the same invoice in two places.

Hi Mike,

Actually, the emailed PDFs are stored in a directory called Softmail and are deleted when the emails are cleared out of the queue. The PDFs stored in the SoftPDF directory permanently are those created when you enable an ePrint option to 'archive PDF customer copy', used for inquiry lookup and attaching to statements. These are identical to the emailed PDF to the customer, but have to be saved in a common place with common naming convention in order to allow the program to find them. And finally, the Accounting copies of forms are stored in the ePrint 'audit report' directory you specify, in a 'Forms' sub-directory. The latter two are only available with ePrint.

The Keep Accounting Copy PDF is typically not the same spec - as is purpose is to provide a separate document with different information than what is sent to the customer. Because emailing only creates the PDF with the first copy of a multi-copy specification, Keep Accounting Copy can store an additional copy with differing internal information.

It's not really the same invoice, and to store slightly different copies in the same location would be potentially confusing.

Hi Mike,

I don't think people realize quite how cheap disk space is.

You can store 1,000 copies of a form on disk and still be 100 times cheaper than the cost of the piece of paper to print out the copy (not including toner and other costs such as storage and filing time).

I've done the math.