Hi there

When were initially trained on Adagio Inventory Control I remember being told that we needed to "Complete" a receipt after Posting it in order for it to go through to the GL and AP. However, I am finding now that invoices that are being posted but not completed are still making their way into Ledger. What happens if I make a change to a Receipt that is Active but not Complete. Once I complete that receipt, will the updated amount be sent to Ledger for retrieval? In which case I might end up double posting something?

What we are trying to do is to allow our data entry clerk to start April entering receipts without Completing them while we are finalizing our monthly accounts for March (taking a long time due to teething pains with Adagio IC).

When a receipt is posted in Adagio Inventory, amounts are immediately written to the GL transaction batch. You do not have to complete the Receipt in order to generate the information for GL.

If you make a change to an Active Receipt, this change will also immediately generate information for GL, for only the changes in a similar way. There is no danger of double-posting.

If the Receipt has tax amounts, these do not get sent to the GL batch when the Receipt is posted, but rather when Day End Processing is performed in Inventory. Day End will also create the AP invoice batch and mark the receipt as Complete, as long as an invoice number was entered on the Receipt, otherwise the receipt will be skipped.

Marking a receipt as Completed from the Edit Receipts function does not generate any GL activity - it simply prevents further edits to the receipt.

So to answer your question, if you are OK with April receipts to be sent to GL now, then it is fine for your staff to enter and post April receipts. This will affect the April fiscal period in GL, while you continue to do your March finalization.