Adagio Payables 9.2B (161107) has been released!

This significant Upgrade includes the following improvements:

• The total amount of payments in open manual check batches applied to posted invoice transactions is used to calculate the actual Remaining Amount for the invoice. This helps prevent duplicate payments or over payment of invoices.
• An Accounting Date can be included on batch entries so that transactions can be retrieved into GL for a different period.
• Batch Entry Templates have been added. Templates allow you speed up entry and eliminate confusion caused by fields you do not use.
• A ‘Ready to post’ status has been added for batches.
• Optional fields have been added to batch entry are posted to the transaction file.
• Statistical Units can be entered in batches and will be posted through to Ledger.
• Batch entries can be sorted.
• A table of invoices in open batches is used to help prevent entering duplicate invoices.
• Total amount and number of invoices in open batches by vendor can be displayed on vendor grids, used in Filters, views and custom reports.
• Supports multiple EFT providers.
• Archive Invoices and Manual Check Batches with full batch edit in the Archive system.
• Batch Inquiry includes the ability to print Batch Listings (open and posted), print Posting Journals and Recover posted batches.
• Tax can be calculated automatically on amounts entered in invoice batches.
• You can recover a percentage of tax to multiple expense accounts on invoices.
• Batch types can have color on their forms.
• Print Aged Open Payables, Aged Overdue Payables and Vendor Transactions reports to Excel using ExcelDirect.

The new features are explained in this 19 minute video:

• New Features Video

A Workstation Install is required for this Upgrade.

As a result of the two major components being installed, the install process takes significantly longer than recent Adagio Upgrades. Please have patience while the process completes.

Please review the Release Notes carefully. Almost all GridView Workspaces and custom Crystal Reports that reference anything other than the Vendor Master will need immediate revision on installation of this Upgrade.

Adagio sites on Upgrade Plans should have received their Upgrade available emails.

All feedback welcome.

When using the Auto-distributing Distribution set to perform the PSB tax rebate calculation for 50% of GST and 82% of PST both going to different GL accounts, the distribution set forces you to assign a GL code to the expense line distribution. Upon testing it, selecting the distribution set does not prompt you to enter the expense code since it's already populated and instead you have to then double click and edit the expense line to change the GL code if it's not the default one you wanted.

The feature itself is great, but is there not a way to have it prompt for a GL expense code like the old method did using the tax inclusive distribution?

Hi Dan,

Currently, Auto-distributions require a valid GL account-department code. But we all agree it would be an improvement if you could leave it blank and fill it in during data entry.

We'll see if we can change the behaviour in the first Service Pack. Thanks for pointing this out.

Hello Andrew:

I agree with Dan's suggestion and welcome your willingness to consider a change. How about going one step further?

-Allow lines on a Distribution Set to have blank GL accounts (as Dan suggested)
-When a Distribution Set with a blank line is selected on invoice entry, fill the GL account with the default GL account defined on that Vendor's profile

By the way, is there a structural reason that Distribution Sets aren't available on Cash Invoice entry?

Hi Bruce,

Yes - that was the plan (picking up the Vendor GL account if the GL was blank for the entry).

I don't think that Distribution sets were considered fr Cash Invoices. That will have to be a suggestion for the next cycle.

I second the motion on having it available for cash invoices.

Hello Dan,

In the Payables 9.3C (2021.07.06) Upgrade released today, Distribution Sets that have the option 'Auto-distribute?' selected can also have distributions with blank Account/Departments.