Good afternoon,

I was wondering if there is a way to integrate A/R and A/P together. For example when we have to cut a cheque for one of our A/R customers is there a way to bring that amount automatically over to A/P to run a cheque through there. Currently i have just been coding the amount to a clearing account in A/R and the same clearing account in A/P so they net to zero. But it would be nice if there was a way to bring the amount over automatically. The same goes for A/P when we have a refund from one of our Vendors I have to do the same thing but in reverse.

There is currently no other way to do this other than what you are doing.

You can, of course, have both Payables and Receivables open at the same time and use cut (Ctrl-C) and Paste (Ctrl-V) to copy information from one to the other.

I have been trying to figure out how to cut a cheque to refund a customer in A/R. After reading hermannm's post above, I think I understand except can someone tell me, in AR do you clear the amount in an A/R Invoice Batch as a CN to the clearing account? Or do you use an A/R Cash Batch as a negative cheque to the clearing account? Or do you do an A/R Adjustment Batch and debit the amount of the Credit Note to the clearing account?

In A/P I assume we just create an A/P Invoice Batch to create the payable and use the same clearing account.

Would appreciate some help.

Thanks,

Hi Susan

All three of your options work.

My first choice is to do it as a negative check in an AR cash batch - not only is there a certain logic to it, but it is by far the easiest method if you are reducing the balance of multiple transactions.

Doing it as a credit note is my second choice, because it doesn't require thinking about debits and credits, like entering adjustments does, especially if we are talking about a single invoice balance needing to be reduced. But you would be forced to do it as an adjustment if some of the transactions are themselves credit notes, adjustments or unapplied cash.

Steve

Thanks Steve! This is a big help.