I am using Adagio Payables 8.1A. I have several vendors that have account numbers that need to be on the check stub and end up having to hand write these on every time I cut them a check. Is there a way to set up any default info, by vendor, that will print on the stub?

Put the information you need into one of the fields in your vendor master (you can use one of the optional fields if none of the regular fields is large enough). Then, use the specification editor to add the field onto your check advice.

Andrew,

Thanks for your speedy response! I am very new to this program so, if you would, can you hold my hand through the specification editor process? I could only find "Maintain Specifications" and I couldn't find the fields I entered the info in (Comment and Remittance). Thanks again!

Julie

Hello Julie,

Select Maintain Specifications to launch the specification designer. In the designer, use File | Open to open the specification used to print your check. Click on the Spec List button to bring up the list of fields available to print. Open up the Vendor Information list and drag the field you need onto your specification. If you are unsure of which field to select, then, create a check for one of these vendors and print it out using the specification Full info - all spec codes to see which field you need to add to the form.

Andrew,

I added the fields and attempted to print a manual check. I can't print a manual check as it gives an error that I need to add detail. Other than creating an invoice, posting, etc.. I do not know how to print checks. Is there any way to print a test check?

Julie

Hi jkidwell - You can print a test check from the specifications editor. Use the 'Print' function to test the layout of the check specification.

Lars Glimhagen

Thanks for the response Lars!

I went back to the specifications editor and found the print function. It looks like the fields I added are overlapping other information on the stub when I do a preview but in the editor they are not overlapping. I would also like to test a check with a specific vendor as I don't want a surprise in a month when I cut their next check and it is wrong. Is this possible?

Julie

I'm still working on this...I used the "Comment" and "Remittance" sections under the Vendor Information tab and I followed Andrew's intruction for adding the info into the specification designer. I ran checks again today and none of the info that is in the comment and remittance sections is printing.

Hi Julie,

To print the values within the Comment and Remittance fields stored on the Vendor master record, the following needs to be done:
- Edit the vendor and on the Vendor Information (first) tab, enter the appropriate information into these fields.
- Edit the check specification using the Maintain Specifications program and from the File / Specification Options screen, ensure that the Title field is unique to any other check spec file - so that when you print checks, you know for sure you are selected the desired spec.
- In the check specification, the V11 field prints the Comments, and the V25 field prints the Remittance. It doesn't matter which section you place these field objects; they will print on either the advice stub or the check itself.

From what you wrote, you have edited the vendor and the spec successfully. But perhaps re-check just to make sure. Definitely ensure you don't have two checks with the same title, in case you happen to be picking a spec that doesn't contain your changes.

When you print checks, you can instead 'Preview' to the screen to see what will print when the time comes. If you want to test without actually posting an invoice, create a Cash Invoice entry in a manual check batch.

Thank you very much for the response! It looks like I must have put the fields on the wrong "check"...once I double checked which check I was printing on and put the fields on it, it works wonderfully. Thank you again!