Hi Zoe

1) Create a new GL account called Buying Group Clearing and put it near your Accounts Payable account as a liability. For the sake of this discussion, let's call it GL account 2001

2) Create a new bank in AP and point the cash account to GL account 2001

3) For every vendor that will be paid through the buying group, modify the vendor record and put something in the report group field, such as a "B" - it doesn't matter what, just be consistent.

4) Enter the invoices to the individual vendors as usual

5) When creating a Pre-check register for the non-buying group vendors, make sure to blank out the "zzzzzz" in the ending Report Group field - this will exclude the buying group vendors from the check run

6) Enter the invoice to the buying group itself in total, coded to GL account 2001, and pay it as normal, it will debit account 2001 for the amount of the invoice.

7) Do a "fake" check run to the new bank, selecting report group "B" to "B", and print the checks on white paper (it doesn't matter what the check numbers are). This will zero out the buying group vendor invoices and show them as paid. The credit will be to GL account 2001, offsetting the debit above.

The control is that the fake check run has to agree in total to the amount you are paying the buying group. This will assure that the balance in account 2001 will be zero.

Steve