Invoices Selected for Payment Before Due Date

After I updated Adagio Payables, I ran a batch and everything seemed to be normal until I printed my pre-cheque register. There were invoices listed there that were not in the dates selected for payment and were not due until about a week or so afterwards according to their payment terms. I have since installed the service pack and have not ran a payables batch since, but just wondering if this had been addressed?

Did you select by Due date or Discount date? Or did AP not pay invoices that you expected it to pay?

No I did not select the due date or discount date. The due date was March 10 and discount date is the same and the payables run was March 1. All the other invoices that were due up to the date selected were fine, it just seemed to be the ones with the due/discount dates that went over the 30 day period that were selected also.

Hello:
You are not imagining things! The logic to handle Discounts changed with the most recent version of AP (8.1D). However I'll let Softrak explain it because they will do it better than I could.

Yes, it's true that this was changed in Adagio Payables V8.1D because we noticed that Adagio Payables was occasionally not taking discounts that were available (although no one else had ever noticed this). However, as part of fixing this, we also "decided" that we would not select invoices with a Due Date greater than the cheque date. This means that at some sites we are now selecting fewer invoices than are expected (hence my question to the original post).

In my investigation, I never saw more invoices being selected than I expected, only fewer.

At the moment, the only way to get these invoices included in a System Check Run is to mark them "Force", or move the date of the check forward to pick them up (which might have unintended accounting side effects).

We will work on changing this so that only the "Due on or before" and Discount dates affect invoice selection. I'm sorry for the inconvenience this may cause.

"However, as part of fixing this, we also "decided" that we would not select invoices with a Due Date greater than the cheque date. This means that at some sites we are now selecting fewer invoices than are expected (hence my question to the original post)."

This reads as all checks unless forced could be delivered past the due date? Would that assumption be correct? We use the printing date as the check date. No wonder we had garnishments not delivered on time last month. Checks needed to be mailed 4 to 5 days prior to due date to arrive on time. Seems we will have to force everything.

David

There will be a fix forthcoming.

Hi Andrew:
One of my clients, either more observant or more likely to take discounts than others, pointed this change out to me. In their case, more cheques were selected for payment because it picked up all invoices eligible for discount even though their discounts date were more than a month into the future. This sounds like the symptom reported at the top of this thread.

We'll watch for the upcoming fix.

But those should be selected, should 't they? How would you indicate you don't want them paid?

Andrew:

If my discounted payment due date is not until April 1st why would I want to pay that invoice on this weeks cheque run? I still have a month until I have to pay that invoice and not lose the discount.

How is Adagio to know whether you will do another check run befor the discount expires?

I think the dialog needs to ask another question in order to "know" that.

Andrew:

Ignore discounts after?

Probably, but that's not for the Service Pack.

Andrew & Doug:
My answer would be the same as Doug. Include i) all Invoices with a due date <= Date#1 and ii) all Invoices with a discount date >= Date#2 and <= Date#3. That requires one more date field than currently exists on the selection screen.

The client who pointed this issue out to me said she would be happy to revert to the old model. That seems like a reasonable short-term solution.

It all worked just fine until the update. The invoices were not selected until the due date / discount date.

A Service Pack has ben posted to revert the check selection to the way it worked previously. Sorry for the inconvenience.

Thank you!