Minimize Check Voiding
If your company regularly pays a large number of Vendor invoices with a single payment and would like to avoid wasting check forms with 'VOID', you can do this by creating a check spec that doesn't print details in the advice. You then can print an additional form formatted as 'advice only' which lists the paid invoices.
How do you set this up?
1. Take a check spec that has the sections 'Check', 'Advice 1 Header', 'Advice 1 Detail', and 'Advice 1 footer'.Note: Additionally, you can create a 'check only' specification the full 7" or 11", and layout the form exactly as it will print, including the advice information.
When you print checks that use these forms, you will only get one check form printing for each check.
After indicating that check forms printed correctly, you will get a message asking if Additional Forms should be printed - choose Yes. Then from the print screen that follows, select the spec that prints Advice information only. A sample spec AP$ADFRM.SAM can be copied from sample data to your company if you wish - update the file extension to match your data, and edit to include your company information.
Make sure your AP bank code is defined to print Additional Forms. Check the specifications screen and ensure the 'bypass additional forms' checkbox is not selected.