Enhancements & Revisions


Adagio Receivables 9.0B


September 10, 2010


    The changes and improvements to Adagio Receivables with this release are significant. To make it easier to review the various changes that have been made, we have grouped them by function in this release note.

    Customer

  • Added an option to sort transactions in ascending or descending order by date in the edit and view customer functions for Current or Historical transactions (but not for Both). In previous versions, transactions were always sorted ascending. Right-mouse click on the transactions grid to select the sort order.

  • Print a statement while viewing or editing a customer. The statement date is automatically set to the last statement date for the customer, allowing a single click reprint of the most recent customer statement. The statement format may be chosen prior to printing. For example you can quickly email a statement to a customer while doing a collections call.

  • The customer notes grid in the customer edit and view functions can be sorted to display the most recent notes at the top by right-clicking on the grid and selecting 'Sort Descending'. The selection is remembered.

  • The Customer Notes dialog screen is now sizeable, allowing for more note text to be shown on the screen. The size is remembered.

    Edits

  • The option 'Verify user groups' has been added to the Company Profile, System Options tab. This allows field verification of User Groups to be controlled separately from other finder fields in Adagio Receivables, which are always verified.

  • The option 'Verify report groups' has been added to the Company Profile, System Options tab. This allows field verification of Report Groups to be controlled separately from other finder fields in Adagio Receivables, which are always verified.

  • The option 'Uppercase contact codes' has been added to the Company Profile, Customer tab. This forces all Contact/Ship-to Address codes to upper case, similar to the ‘Uppercase customer codes’ option. This option is respected by other modules.

  • The option 'Uppercase state/province' has been added to the Company Profile, System Options tab. Controls whether information entered into the State/Province field of a formatted address is converted to uppercase. This allows use of formatted addresses without the address being a North American address for locations such as the Caribbean.

    Batch Entry

  • A Batch Total field has been added to the batch grid screens and shows a running total of all entries in the batch.

  • Added a Find button to invoice and adjustment batch entry functions to allow you to look up customers by Name, Phone, or Document Number. In 9.0A, this feature was only available in cash batch entry.

  • The Find button is now always enabled in the cash batch entry function. Previously, the Find button was disabled if the customer number was not blank. This was a problem if the 'Remember Batch Entry' option is on, as in this case the customer number is only blank for the first entry.

  • Change the legend on a cash batch to “Deposit Date” rather than “check date”.

    Posting

  • Multi-user record locking has been significantly improved, allowing users to post batches while other users are performing other tasks such as entering batches and printing reports (while a report is printing or being previewed, but not while the report work file is being generated). Users can post batches in Receivables while other users are entering batches in Adagio Invoices.

    Maintenance Functions

  • Added facility to print checks for customer refunds when using Adagio Payables V8.1C. You can write off credit balances or specific transactions to create a check for printing via a manual check batch in Adagio Payables. Customers may be linked to specific vendor records in Adagio Payables. The Payee name and address can be automatically set from either Adagio Payables, the main customer record or any contact name and address associated with the customer. For customers not linked to vendors, checks are created as miscellaneous vendor cash invoice transactions. This function can be used to easily pay off credit balances or manage a customer rebate program.

  • Statements and letters can now be printed to file in Text (.txt), Rich Text (.rtf) or PDF. This allows them to be modified or enhanced with MS Word (.rtf format) before you send them to customer.

  • Enhancements have been made to the customer aging functions. Apply Styles in the Calculate Customer Aging function to highlight customers whose accounts are overdue. If 'Calculate Customer Aging' is set as an On start-up option in User Preferences, when you log into Adagio Receivables, the Calculate Customer Aging screen will open and provide you the opportunity to run the function if the function has not already been run once today. When the 'Auto-age customer on edit/view' is set in User Preferences, whenever you edit or view a customer record, aging will be calculated on that customer based on the session date entered when you log into Adagio Receivables. The Calc Aging button will no longer appear on the customer screen in this case.

  • Change of status can now be optionally updated in the On-hold Audit List printed from the Calculate Customer Aging function. The report no longer needs to be printed and purged before you can run the function again.

  • The Calculate Customer Aging function can optionally auto-insert a customer note if the On-hold status is changed. The note explains why the status was changed.

  • The batch description for batches created by the Retrieve Transaction Batches function now specifies the full module name rather than a 2-character code (e.g. "Adagio OrderEntry" rather than "OE").

    Statements / Designer

  • The Formatted Address fields in the specification designer now include the second line of the company name and an additional line has been added to hold a completely full address block.

  • Added 'Active only' option to the Print Statements/Letters function to allow you to print for active customers only.

  • New specification codes added for addresses on statement or letters:
    C81, Name (line 2) (do not use with compressed or formatted address codes)
    C87, Name 1 + 2 (do not use with compressed or formatted address codes)
    C88, address 6 (formatted)
    C89, address 6 (compressed)
    C90, address 7 (formatted)
    C91, address 7 (compressed)

    Reports

  • Progress bar and ability to cancel has been added for the Projected Receivables and Overdue Receivables reports.

    Import / Export

  • Import/Export supports Excel® 2007 format (.xlsx) allowing for greater than 65,535 rows in import and export files. Spreadsheets no longer need to be saved in Excel 97-2003 format (.xls) before they can be imported.

    Generic

  • Added new function User Preferences under the File menu. It allows you to set certain options by user that were previously global, including options previously found under File | Options, Reports | Report Options and from the Company Profile (company background color and On Start-up functions). The preferences can optionally be set for all users and preferences can be printed. If no individual user preferences have been set up for a user, all preferences originally set for the Adagio System Administrator, user SYS, will be used. Added the option 'Exclude Ranges' to Report Options (now in the new User Preferences function). If 'Remember report options' is on and 'Exclude Ranges' is also on, field ranges in general (including date ranges) are not remembered but other report settings are remembered. You can now specify a desktop background color, image and/or text constant to display on the Adagio desktop. Use this feature to display your company logo. Use the text strings to make the company name prominent on the desktop. Any JPG or other graphic image can be centered or stretched to fit on the main program desktop. These settings are made on the Appearance tab in the User Preferences function.

  • The option 'Auto-advance smart finder' has been added (in the User Preferences function). It controls whether the focus is on the previously found grid or on the search criteria field when the smart finder is opened. Select the option if you want focus to be on the next row in the grid, allowing you to press F6, Enter and select each item in turn through the found list. Turn it off if you usually want to search by new criteria each time the smart finder is invoked. In either case, the position is advanced in the grid each time the finder is opened. When the smart finder Grid is opened, you can toggle the focus between the Grid and the selection criteria by pressing F6.

  • The option 'Alphabetically sorted field list' has been added (in the User Preferences function). Turn this option on if you want field lists in the Column Editor and Filters fields sorted alphabetically.

  • Column Editor settings are now saved by grid by user by database.

  • Optional Fields have been significantly improved with the addition of edit controls to validate optional field entry within and across an Adagio module(s). Users can control whether a text field, combo box or Finder field is used to validate optional field entries. Data can be restricted as to length and case. Fields shared between modules (such as Adagio Receivables Customer optional fields in Adagio OrderEntry) will automatically inherit the same validation rules. Module by module control of field entry and validation is available. If Add on the Fly is turned on, imported Optional field values will be added to the valid Value list.

  • You now have explicit control of how a customer record is displayed in any customer selection grid. File | Edit Styles allows the creation of named styles with a colored background and font color. User control of font attributes bold and italic is also supported. Named styles may be assigned to individual customers by editing a record or importing the style you wish to use. The style controls the display of a customer on the grid. Use this feature to highlight customers with a balance outstanding or customers over their credit limit. Adagio Styles are shared globally between all Adagio modules and company datasets.

  • Display just the records you need in your main customer selection grid. User defined filters can select and instantly display customer records that meet specific criteria in a user specified sequence. Column settings are saved by grid for each filter by user by database. Up to 5 selection rules can be defined per filter. Compare data elements to a constant value (YTD Invoices > $10,000), another data element (Balance Outstanding > Credit Limit) or, in the case of dates, to a “floating date range” (Last invoice date in Last 30 days). A 'Week starts on' field has been added to System Options tab in the Company Profile. Grid Filters also allow you to sort grids by multiple fields. Grid Filters may be public or private.

  • Customer filters are refreshed automatically when a Data Integrity Check is performed (including in DataCare) or on demand. Styles can be automatically applied to records that belong to a specific group, making it easy to identify important records according to criteria that you choose. The Display Style may also be set manually in the Edit Customer function. The manual and automatic style code for the customer print on the Customer List and Statistics report in the Profile section. The Apply Styles function in the Maintenance menu allows you to apply multiple filter styles simultaneously. Filters can be toggled on/off on the customer grid.

  • Data Integrity Check (DIC) will automatically reset all filter Styles used based on the Style priority set in the customer filter. For customers that no longer meet any filter criteria, any filter style previously assigned to them is removed and reset to the Standard style. No messages or warnings are given in DIC.

  • Data Integrity Check (DIC) automatically removes any styles set using the Calculate Customer Aging function. These styles may be reapplied by rerunning the Calculate Customer Aging function.

  • Opening a database is faster. The performance increase depends on the machine and the amount of memory installed.
    Fixes Done

  • When the customer edit and view functions are opened the focus is now on the grid rather than the buttons to allow you to immediately begin scrolling. When a new customer is added and saved, the new customer has focus in the grid rather than the customer above it. These behaviors are now similar to other Adagio modules such as Adagio Inventory.

  • Creating more than one error cash batch created batches with incorrect entries. If you posted a batch that contains duplicate check numbers, an error batch is correctly created. If you then posted another cash batch containing duplicate check numbers, the error batch that is created contained the same entries and amounts as were created in the first error batch - even though there were a different number of entries in error and those entries were for different customers, invoices and amounts.

  • The Create Write Off Batch function did not populate the Job number in the adjustment transactions created for transactions with a Job number.

  • The smart finder results for customers were not persistent in the 9.0A (2010.05.04) release.

  • Prepayments did not generate Transactions for JobCost when the cash batch was posted.

  • Many other minor fixes not listed here were also done.

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