Enhancements & Revisions

Adagio Payables 8.1A

June 4, 2007

Compatible with Windows® VistaT.
Compatible with Adagio Lankpaks 8.1A. Lanpaks must be 8.1A for all Adagio 8.1A modules.
Smart Finder can now search on multiple criteria.
Contents of disabled fields are shown in blue rather than dimmed gray. This may be easier to read on some monitors at higher resolutions.
Adagio download files, installs, workstation installs, all workstation install (\softrak\allwkst\allwkst.exe), and the Adagio Check System utility (chksys.exe) are now signed with a digital certificate using VeriSign to allow you to verify the Publisher is Softrak Systems Inc.
Vista does not support the old style Windows Help (.HLP files). All .HLP files were converted to compiled HTML help (.CHM files), which are supported by Vista.
For security reasons Windows does not permit .CHM help files to be run from a network drive. This is true in XP as well as Vista. The .CHM files must be run from a local drive. Adagio 8.1A installs all .CHM help files to your local hard drive and loads them from there. The workstation install also copies .CHM files to the local drive.
When switching window/task in Vista with Alt-Tab or the new Flip 3D (Windows-Tab) an image of the current Adagio screen is shown rather than just the icon of the Adagio program.
You can now backup Adagio data in zip form to WebSafe, a web-based storage facility. WebSafe is a service which allows you to store your important information in a secure location that you can access from anywhere in the world. See www.websafe.com for details.
Currency symbols other than $ are now supported in reports.
The formatting of dates and text sent to Excel from Smart Finder results has been improved.
Adagio Payables is Adagio Ledger 9.0A ready. Fields required for future drill-down from Ledger to Payables are included in the GL transaction batch and will be retrieved by Ledger 8.1A.
The Designer Toolbar now fits on one rather than 2 lines at most common screen resolutions.
The Designer allows you to open statement specifications by using the spec Title under File | Specification Options. This is the same list of titles displayed in the Payables when selecting a statement specification to print, fax or email. Previously you could open the specification by its file name only.
Updated cheque specifications in the sample data for Canadian Payments Association Standard 006 (AP$CPA01, AP$CPA02 and AP$WSI02). Added a new sample spec (AP$CPA03) showing "US Funds" under the amount. Added a new bitmap (APGuidance.bmp) for date guidance boxes without internal date indicator characters for use with hand-written checks.
Added a sample specification document AP$T5018.sam for the Canada Customs and Revenue Agency form T5018: Statement of Contract Payments.

A 'User defined' field has been added to the G/L Description 'Send to' options in the Company Profile. This allows you to format the G/L Description field sent to the GL using a combination of fields from the original transaction, batch information (posting sequence, batch number, entry number), and free form text. The following specification codes are supported:

Code	Description
%ven	Vendor code
%vnm	Vendor name
%ref	Reference
%dno	Document number
%des	Description
%psq	Posting sequence
%bat	Batch number (not valid for system checks and check reconciliation)
%ent	Entry number (not valid for system checks and check reconciliation)
%os1	Optional string 1
%os2	Optional string 2
%os3	Optional string 3
%od1	Optional date 1
%od2	Optional date 2
%oa1	Optional amount 1
%oa2	Optional amount 2
%ou1	Optional unit 1
%ou2	Optional unit 2

When an archive batch containing a credit note was restored the sign of the batch total was incorrect.
Adagio Payables sends additional fields to cost batches in Adagio JobCost 8.1A. The new fields include the Description, Vendor Number and Document Number. The Description field is shown on the edit cost batch screen, Cost Batches report and Cost Posting journal in JobCost. The Document Number and Vendor Number fields are not shown on the edit cost batch screen, Cost Batches report or Cost Posting journal but are available in the cost batches column editor and to GridView and Crystal Reports for Adagio. All 3 fields are posted though to the job details file.
The Check Reconciliation report printed with the 'Include G/L distribution' did not show the Purchase Discount account a Cash Invoice with a Discount.
Cash Invoices now print the distributions for details of zero dollars (i.e. used to print descriptions only) on manual checks.
In the 8.0A (2006.12.20) Hot Fix, when multiple batches were posted at the same time and 2 or more of the batches had errors, an 'Entered' error batch was created for each batch that had an error(s), however, only the last of the error batches had a 'Generated' Type and contained the error transactions.
The posting sequence was incremented incorrectly when posting a batch that contained multiple entries with posting errors.
When multiple batches are posted at the same time only a single error batch is created, even when multiple batches have errors. The exception is for manual check batches for different banks.
It was possible to restart the Period End function by clicking the Proceed button while the function was already running.
For currency transactions using 'Divide' rather than 'Multiply', the Check Number Audit List and Checks In Progress Audit List did not calculate exchange correctly.
If the option 'Post system checks in detail' in the Company Profile was off (i.e. post system checks to the GL consolidated to one entry per check run) the GL details in the vendor transactions inquiry may have been missing or overstated.
When adding a Distribution Set detail of type 'Job cost' the Retainage percentage now defaults from the job in Adagio JobCost.
It was possible to repost a Check reversal. When the Check reversal had been posted with a Reconciliation Description AND then the reconciled check was edited and closed with the OK button, the pending status would become R->R. If the Reconciliation was posted with this pending status, the check reversal would update the vendor and the GL transactions again.
If you deleted a Vendor in ACCPAC® PlusT A/P and later added a vendor in Adagio Payables using the same vendor number the new vendor could not be added.
There was an error if the Print/Consolidate G/L Transaction report was printed for very large number of transactions (usually caused by not retrieving to the GL for a very long time).
The length of the spec code field 'G01 G/L Acct-Job#-Dist code' in the designer has been increased from 12 to 18 to allow for the total size of the Job, Phase and Category fields, which are 6 characters each.
Copying a vendor did not trim leading zeros from the new vendor number. Leading zeros are not allowed in vendor numbers.
Entering Cash Invoices with different dates using unique Cash Invoice numbers but duplicate Check numbers caused an integrity error.
On the Open Payables, Aged Overdue Payables and Aged Cash Requirements reports, the Vendor total was green instead of black when printed in the 'Detail by date' or 'Detail by document' format.
When doing a multi-currency revaluation the Pre-Revaluation Listing could not be printed in some cases until the revaluation list was closed and reopened.
For a Cash Invoice with a discount for a 1 time vendor the Check Reconciliation report shows *** Account deleted *** although the Purchase Discount account from the Company Profile is used.
Reversing a job related Cash Invoice for a 1 time vendor created an out of balance GL entry.
You were able to create a new database without entering a User ID or Password.
Importing an invoice batch with tax included details had integrity errors in some cases.
Added a 'Customer number' field it the TelPay EFT tab in the Vendor. Enter the account number that the vendor has assigned to the check issuer. This field goes to the TelPay PC3 Bill Account number field. It allows the vendor to match the TelPay payment to your company. If the field is left blank the phone number is used instead, in which case editing a vendor with TelPay EFT requires the phone number to be non-blank.
A Reversed Check (RC) transaction showed as an IN for the previous vendor on the Aged Overdue Payables, Aged Cash Requirements and Vendor Transaction reports in some cases.
When the Open Payables report was printed in home currency the Current Amount was incorrect. It is now equal to the Original Amount plus UEGL and REGL.
The amount in words printed on checks for banks in a foreign currency where off by a penny in some cases.
The amount in words for spec codes A21 and A22 required for Canadian Payments Association Standard 006 (no trailing asterisks) printed "/10" instead of "/100" at the end if the amount was large enough to require 2 lines.
The GL Summary on posting journals was out of balance in some cases when multiple entries with rounding lines were posted at the same time in multi-currency databases.