Enhancements & Revisions

Adagio Ledger 9.0A

November 2, 2007

Smooth Year End. Close Year is now Close Income / Expense Accts. Change Fiscal Year is now Close Current Fiscal Year. Create Next Fiscal Year function added. Transactions can be posted in either the current and last fiscal year, or current and next fiscal year (when the next year has been opened).
Multiple Years of History including transactions are now supported. Closing a year does not clear the transactions for the year being closed. Detail transactions are available for drill down in the financial reporter, and G/L detail listings can be printed for prior years.
Prior years can be retrieved from backups of Adagio Ledger databases from previous years (the data to be retrieved MUST NOT be converted to 9.0A prior to retrieval) or ACCPAC® PlusT G/L (except version 7.0A) including net changes (balances) and transactions. Use the 'Retrieve prior year data' function in File | Import. Your prior year data must be a snapshot of a point immediately after completing year end, and if prior year postings were made in the current year they should also have been made in the backup database. The database to retrieve should not have any integrity errors. The retrieve has a mandatory check integrity button to check posted and net change balances in the database before retrieving. If these conditions are not met, the prior year figures may not be correct and data integrity errors may be reported. Once prior year data is retrieved, it is not included in further integrity checks done in Adagio Ledger V9.0A.
Account Groups can be defined as non-contiguous ranges, and these ranges can be enforced when new accounts are added to the chart of accounts.
Archive batches can be entered just like current batches. Batches are archived and restored by copying between current and archive. Old style archive batches from previous versions are retrieved into the new archive batch system when data is converted to 9.0A, if they reside within the same folder as the data being converted.
The Account Description field has been increased from 30 to 40 characters. Accounts also have a second description field. You can print the primary, secondary or both descriptions on the Chart of Accounts report.
The Transaction Description has been increased from 30 to 40 characters. Transactions also have a second description field. The second description can be entered in batch details and will be retrieved from 8.1A or 9.0A subledgers. You can print the primary, secondary or both descriptions on the Batch Listing, Posting Journal, and Detail Listing.
A Find has been added on View Transaction/Budgets.
View GL Entry displays all transactions that made up an entry (unless consolidated).
View Account Transactions has Debit and Credit columns instead of one column with positive and negative amounts. An Amount field is also available in Column Editor and GridView if you do not want to separate debit and credits.
Edit Fiscal Calendar is a separate function instead of part of the Company Profile.
Fiscal Calendar screen has been improved. The pop-up calendar is now available in the period start and end date fields. The date in the period description field can be formatted automatically using the period start or period end date.
The Fiscal Calendar can be printed.
Post to Prior Year can have transactions written to a separate 'YE Adjustments' period so that they are kept separate from actual postings from the year. Reports and Financial Statements have options to exclude these posting to the YE Adjustment period.
Statistics fields in Account/Department can be used to track units such as hours, gallons, pieces, etc. Enter the Type of Units when the account is created or edited. Quantity of units is entered in batches for those accounts that have an associated unit. Adagio subsidiary ledgers up to and including V8.1 do not send statistical information to any accounts. Statistics units and quantities can be shown on financial statements and optionally printed on the G/L Detail Listing.
Forecasts feature added. Forecasts are similar to Budgets. Use Budgets to hold your original figures and Forecasts for revised budget figures. Both figures are available in the Financial Reporter.
Improvements to Budget entry and display. The column editor can be used to choose display fields for source and target accounts. The source can be any fiscal year. You can edit budgets for any fiscal year and use net changes, budgets or forecasts for the source. Auto advance by account has been added. You can also auto-advance by department. Next / Previous buttons added to speed moving to new account to edit. Column totals have been added to the Display Account budget amount fields.
Drill-down to subledger ready. Retrieve is ready for subledgers to send fields required to allow drill-down. Future releases of Adagio sub-ledgers may support drill-down from Ledger. Adagio 8.1A subledgers are already sending the information necessary for drill-down to Ledger 9.0A when it is installed.
Retrieve ready to support Fiscal Periods specified in the subledger transactions. Future releases of Adagio sub-ledgers will allow the fiscal period to be specified in batch entries.
Retrieve ready to support statistical, such as hours, gallons, pieces, etc. units entered in subledgers. Future releases of Adagio subledgers post units to the G/L transaction batch.
Open database not only warns if there are subledger batches to retrieve, it now also offers to retrieve them at that time. If the 'Require print before posting' is off, the retrieve will also offer to post the batches. The posting journal will be printed after posting batches during the retrieve if the 'Auto print posting journals after print' option is on.
When installing an upgrade there is a warning that a database conversion will be required. The conversion suggests you do a backup first and offers to do it there and then. Once a database has been converted, it cannot be accessed by earlier versions of Adagio Ledger or ACCPAC Plus General Ledger.
Added View Accounts in Inquiries menu (i.e. Edit without ability to save). Security Groups can be used to allow users to view but not edit accounts.
Optional fields have been added on Accounts (3 strings, 2 dates, 2 dollar and 2 unit amounts). Field titles are set in the company profile.
User and date stamp fields have been added on batch entries. Use the Column Editor to select the 'Date Edited' and 'User Edited' fields.
Grids and finders support the 'Account active?' flag in Accounts. Inactive accounts can optionally be hidden on grids and finders. To hide inactive accounts, set the 'Active records only' option in the Column Editor for the grid or finder. This option also prevents you from editing inactive accounts or entering them in a batch.
Ready to Post indicator on batches. Selecting a range of batches to Post will skip those with this indicator set "off". Company profile options control the default setting for this flag when batches are created. You cannot post an out of balance batch regardless of the setting of this flag.
Unposting batches now respects the open/close flag of the fiscal calendar when you delete the transactions from the file. You cannot delete transactions using Unpost batch from closed periods.
Earlier versions of Ledger have the ability to remember fields during batch entry but only until you close the batch. Ledger now has the ability to remember fields from an existing entry without having to first add a new entry. To do this, open an existing entry and tab through the fields in a detail. You might use this if you were in the middle of a big batch, closed GL and returned to complete it later. This saves you from rekeying the reference and a possibly lengthy description fields.
The Data Integrity Checker now has warnings as well as errors. Note that Adagio DataCare counts warnings as errors and warnings will cause a fail status on a DataCare job. You can set the 'Application errors to ignore' equal to the number of warnings to cause a pass in the job. Account balances with the wrong normal sign (set when the account is created) generate warning messages.
You can now adjust the home currency amount for a source currency balance without touching the source currency amount for cases when the subledger source amounts agree with the Ledger but the home amount does not.
Added Import/Export Transactions functions. Import functions for Net Changes, Budgets, Forecasts, and Statistics/Net Changes have been added. They are separate from Import Accounts function.
Added 'Account normal sign' field in accounts to indicate the type of balance the account should normally have. It can be set to Credit, Debit or Both. The Data Integrity Checker will give a warning if an account balance is not 'normal'.
Security Group Setup has a listing report to print allowed/disabled menu choices.
Inquires menu added. View Batch Status function added to the new menu. The Display Accounts function has been moved to the new menu and now displays only the account information. View Transactions/Budgets is a separate function in the menu. Custom GridView views appear in this menu now, rather than the reports menu.
The Posting functions have been consolidated into a single function, so you can select to post to current year, post to prior year or post provisionally, without having to close and re-open a different function.
The Print Posting Journal functions have been consolidated into a single function, so you can select regular, provisional or unpost journal, from the current or prior year, without having to close and re-open a different function.
The Close Current Fiscal Year menu choice is hidden until it is valid to use.
Fields are always verified during entry. The Field Verification option previously found under File | Options has been removed.
Improved the program icon and toolbar buttons for a cleaner look and better scaling on Vista.
If menus have been disabled because of an integrity error so that only the Data Integrity Check menu choice is available the Backup menu is now also available.