Enhancements & Revisions

Adagio Ledger 9.0B

April 30, 2009

Sign-on

The Adagio Open Data Dialog has been significantly improved. The Previously Opened database list is now saved by Adagio User rather than for all users. The first time an existing user or a new user logs into Adagio Ledger 9.0B they will be asked “Would you like your historical company access list set up?” Answer yes to have all entries from the Previously Opened list from your prior use of Ledger copied for your use. The Open Data screen and Previously Opened database list now show the date the database was last opened by the user. You may also elect to have Adagio save your Adagio User Id and Password and default them when logging into Adagio. The saved information is based on your Windows authenticated user name. This option may be turned off by editing \softrak\system\ADS.INI and adding the lines:
[Options]
RememberUser=0
RememberPassword=0
Options have been added to open several different functions when the program starts up, including Account Edit, Account Inquiry, Current Year Batch Edit, Archive Batch Edit. External batch management is improved with options to “Auto Retrieve Batches” and “Warn Retrieve Batches”. “Auto Retrieve” launches the external batch retrieve dialog from which the user may cancel if desired. Turning the retrieve options off allows you to prevent certain users from being able to retrieve sub-ledger batches.

Accounts / Departments
When creating a new department you can create accounts for the department by multi-selecting either the entire chart of accounts or selected accounts. This is particularly useful when creating your first department since you cannot copy an existing department and the accounts belonging to it.
Copy Account allows control of ‘Additional files to copy’, including Notes, Budgets, Forecasts, Reallocations and Currency buckets, and places you directly in account edit for the newly created account.
You can now make a department "inactive". When a department is made “inactive” you can optionally makes all accounts in the department inactive as well.
You can now copy budgets to forecasts and vice versa. If you are editing budgets, then the copy function will move the figures to the forecasts. By sorting the Edit dialog into department-account sequence and multi-selecting all the accounts in a range, you can easily copy all the figures for a single department.
Copying Source Codes and Source Journals automatically places you in edit for the newly created item.

Inquiries
The View GL Entry screen is now sizable.
An Excel button has been added to the View Account Transactions function, allowing you to send accounts, transactions or entries to Excel with one mouse click.

Batch Entry
Default batch description text can be automatically created with user initials (%usr), date (%dat) and time (%tim) created in a user specified format. Multiple date and time formats are supported. These options are set on the Options tab in the Company Profile. The batch description can still be edited as required when the batch is created.
Added ‘Auto-balance entry’ option to batch entry. This option automatically fills either the debit or credit side of the transaction with the amount necessary to balance the entry. The cursor is automatically placed in the debit or credit. The auto-balance option is best used when journal entries have pairs of details, with one debit and one credit of equal amount. The setting you choose is remembered for the next entry.
The copy batch function now updates the last date and user information if any of the revise options (date, period, reverse debit/credit, etc) are selected. It does this when copying or moving batches or entries, and when copying to the same batch, a new batch or a specific other batch. If none of the revise options are selected, then information for the copied entries remains the same as the original entries. Note that the batch control also independently stores created by user/date and last edited by user/date, and this information is always updated to the new user/date as appropriate when creating a new batch or adding to an existing batch.
Added the Account Description to the list of fields available in the Column Editor for the details grid in batch entry. The ‘Unit Amount’ field is now available in the Column Editor to allow you to show statistical units in the details grid in batch entry.

Posting
You can now un-post batches from the Next Year.

Reports
Added ‘Allow Post Journal Purge’ option to Company Profile. If this option is off you cannot clear the regular posting journals after printing them. This prevents accidental purging of posting journals. If this option is off the posting journals will be purged as part of Year End. The Unposting Journal can still be purged after printing.
The Chart of Accounts report now has an option to exclude Inactive accounts from the report.
Added total debits and total credits fields for all Inactive accounts not included on the Trial Balance report to prevent confusion when inactive accounts have a balance on file.
Accounts with activity are not printed on Trial Balance if the activity nets to 0 in each period. This will help reduce the number of clearing accounts that are listed on the report.
Added option ‘Close report dialog after print’ on the Print/Post tab in the Company Profile. Set this option off if you often print reports multiple times with different settings or ranges.
The list of printers available from Windows is now refreshed immediately before printing reports and receipts. When a user with a shared local printer logs in under Terminal Services the list of printers available to Windows changes because one more printers has in effect been added. If other users were in Adagio applications this resulted in the selected printer being changed in Adagio in some cases. If the user did not notice this and reselect the correct printer before printing then their report randomly and unexpectedly printed on a different printer.
The right-hand edge of some reports was cut off on A4 paper. In version 9.0A the program no longer forces the form size (i.e. override the setting in customized reports). This allows users to use the ModRP feature to change the standard reports to make them narrower.
Report printing performance has been improved on some reports.
The Active field is now shown on the Chart of Accounts report.

Edits
Edit Budgets and Edit Forecasts have been significantly improved to speed the entry of budget figures. Speed keys have been made available on several frequently accessed fields, and the tab order has been modified to more accurately conform to the expected field entry. When “stepping through” a range of accounts or departments, Adagio Ledger remember the previously used method for allocating the budget and automatically changes the method. If you “step into” an account with non-zero entries and there is no previously used budgeting method on file for the account, you will be placed into “manual entry” mode to prevent inadvertently changing the previously set budget figures. If the method results in updated budget or forecast figures, these amounts will be displayed in red to highlight the change. For accounts where the budget / forecast has never been edited the function defaults the entry method to the last you used for the company. If the program will be saving changed figures, the “Ok” button text will be changed to say “Apply”.
When editing the fiscal calendar, the starting date of next period is automatically set on exit of the previous period’s ending date.
You can now change the Type in an Account in some cases. In cases where it is not allowed it is now prevented. Refer to the help for specific details.

Retrieve Sub-ledger Batches
Retrieve sub-ledger batches now supports the Accounting Date field introduced in Receivables 9.0A. This field is used to force individual transactions into a period other than the period of the transaction date. You can now retrieve a batch to a specific period in the Next Fiscal Year. If Next Year is created, then a Fiscal Year is editable when the Specific Period option is selected. If Next Year is not active, then the fiscal year is visible but not editable.

Import / Export
Imports may be selected to process automatically when Adagio Ledger is started. An import template must be marked for automatic processing, and the corresponding start-up option selected in the Company Profile.
A new function, ‘Clone Company’, has been added to the Export Menu. Clone Company allows you to quickly create a new company, choosing the parts of the existing database that will be useful (such as departments, budgets, financial reports, and source journals). If accounts are moved to the new database, their transactions will be deleted and the account balance set to zero. The home currency code can be changed for the target company.
Export batch function added (Detail-only format). This allows remote sites to export a batch and send the file to a head office to be imported. The ability to do this was lost in Ledger 9.0A because archive batches are in one file rather than individual files. Export batch also adds the ability to update archive batches by exporting, making changes and importing. The copy batch function allows you to revise the period and date but you may also want to update other fields such as the amount, description or reference.
A log of records skipped and the reason is stored in the import log file GLIMPERR.dat.
Export/import with a path greater than 65 characters resulted in an Access Violation error. You now get a message explaining the problem.

Data Integrity Check
The Data Integrity Checker (DIC) can rebuild from an incomplete posting in many cases. NOTE that the incomplete posting flag is not reset until you do another DIC after the rebuild and it is clean (i.e. you have to rebuild twice). You cannot get to other functions until the DIC is clean. You must also check that your account balances are correct. Although the integrity check has rebuilt all the errors and accounts are in balance it is possible the amounts are not correct or that there are missing transactions. These will have to be entered and posted in another batch.
Adagio Ledger will optionally create a backup of related data whenever a Data Integrity Check completes without errors. Adagio Ledger will always create a backup of a database prior to applying any “fix” as a result of the “Rebuild” option being selected to repair damaged data. Backup details are written to the log file.

Maintenance
You can now run the Revalue Accounts function for the Next Year.

Generic
Date entry has been improved by recognizing a single number as a day and defaulting the month and year of the entry. Four digit numbers default the year. Entering “12” into the date control with the sign-on date being Feb 26, 2009 will result in February 12, 2009 being returned to the application.
The options ‘Enable SF Export’ and ‘Enable SF Printing’ have been added to the Edit User screen to allow you to disable Excel Direct in Smart Finders to help safeguard your sales data, customer list and other information in your database.
The performance of the SmartFinder over a network has been improved significantly. The SmartFinder on Accounts is 2-4 times faster.
When Adagio GridView 9.0A or higher is opened from the Adagio menu, Adagio Ledger 9.0B will be displayed as the first line on the Select Module screen so you do not need to scroll down to find it.
The Help Menu has been modified to allow the user to launch the Adagio System Status utility (chksys.exe) and print the Adagio Lanpak registration form.
WebSafe changed to vitalEsafe™ in Backup function to reflect the 3rd party name change.
The multi-currency files for single currency databases are now backed up when you backup a ‘Complete Dataset’.
Updated the help, including adding a Year End Processing Checklist.
Automatically copies help files (*.chm) to the local drive so that Service Packs do not require a workstation install just to update the readme help file.
Install, workstation install and Service Pack install now support installing to a LINUX server without a special command line parameter.
Several minor changes have been made when creating a new database.