New Features in Payables

·    An archive vendor PDF copy for advices/checks has been added for DocStore users. This allows EFT users to reprint / resend an EFT advice if required.

·    Written amounts on checks can now be in Spanish.

·    You can now leave the GL Account/Department fields blank in a Distribution Set. Similar to a Distribution, the Acct/Dept will default from the vendor. This saves you from having to set up a different Distribution Set for each expense Acct/Dept pair used. Note: The ‘Auto-distribute’ option cannot be used if the Acct/Dept is blank for any Distribution in the Distribution Set.

·    Added Related Data option to backup. It includes Ledger data files in the backup. This option is supported in automation jobs for Adagio Console users.

Problems Fixed

·    In Payables 9.2B, a negative Allocation % in a Distribution Set always rounded to a whole number.

·    In Payables 9.2A and 9.2B, when entering transactions to an invoice batch the error “Please enter a valid account” was displayed if the previous entry used a GL Account with a Department that did not exist for the current entry and the ‘Active records only’ option was on in the finder.

·    For System Checks in a foreign currency, a REGL transaction was not generated in the Payables GL distribution file for the vendor, although the correct GL transaction was generated for Adagio Ledger.

·    When posting an adjustment to a vendor who had no transactions in history, there was an error stating unable to post as the adjusted document exists in history.  This occurred if the invoice number being adjusted was the same as the first history transaction for the next vendor.

·    For a vendor with the ‘Print one check per invoice’ option enabled, the Pre-Check Register showed only 1 check would be printed when there were multiple checks to be printed.

·    After printing the Pre-Check Register or Revaluation report, you were prevented from adding a new Account in Ledger until Payables was closed. There was an error in Ledger, when this was attempted, allowing you to retry or cancel. If you cancelled, a fixable integrity error resulted in Ledger.

·    After printing the Check Register you were prevented from entering batches or editing vendors until Payables was closed.

·    When printing blank check stock in Payables 9.2A or 9.2B, the bank address did not print using Formatted Address codes.

·    When importing invoice or manual check batches in Excel format with the ‘Header fields on each record’ option enabled, the accounting date was set to the same value for all entries unless it was included as a field in the import file.

·    The GL Stat Units is a field in the Invoice Posting Journal file was not populated on posting. This prevented it from being used in GridView views or custom reports.

·    You can now save an invoice with no details.

·    Importing vendors did not update the Payee unless the Payee Name and Address 1 were non-blank. Now only the Payee Name must be non-blank.

·    When importing a manual check batch if the first entry was a cash invoice, then it was too big by $0.05 and there was a $0.05 detail discount.

·    Deleting history transactions for Pre-Payments caused a data integrity error. The error was fixed by a rebuild in the Data Integrity Check.

·    After reversing a cash invoice with an invoice date in the previous month and selecting the ‘Use document date’ option, the cash invoice appeared on the Open Payables report when it should not have.

·    Users are now prevented from blanking out dates when entering a Cash Invoice. Posting will set a date for any blank date in unposted cash invoices already entered.

·    The sort order of the details grid in Manual Check batch entry was incorrect in Payables 9.2B.

·    When the ‘Auto-fill vendor codes’ option is used, the behavior of the vendor finder invoked with the F5 key is now the same as when invoked by the magnifying glass.

·    The ‘Accounting Date’ field was blank in the Transactions grid in the Edit/View Vendor functions.

·    The ‘Accounting Date’ now prints on batch listings and posting journals where applicable when the option is enabled in the Company Profile. For cash invoices, it is possible to have 2 accounting dates – only the check accounting date is printed.

·    Corrected a problem encrypting the email password when the Set All Users function was used in Email Setup.

·    In Payables 9.2B, the fallback for users without their own specific email setup (created using the ‘Set All Users’ function in Email Setup) did not work.

·    In Payables 9.2B, when importing a manual check batch, the Check Number field in the imported file was ignored and instead the next check number was assigned to the transaction.

·    In Payables 9.2B, the Data Integrity Checker froze if the invoice batch with the highest batch number contained 100 or more entries (whether that batch was posted or open). This is also corrected in DataCare.