·    Added Optional Fields to the Header for purchase orders, receipts and requisitions. Vendor optional fields are defaulted from the Payables or Sundry Vendor.

·    PurchaseOrders 9.2B supports Optional Fields at the batch level in a future release of Payables 9.2B. Day End sends Optional Fields from receipts to Payables 9.2B invoice batches.

·    Added Last Maintenance and Created Date, Time and User stamp fields to purchase orders and other documents. They are available in grids and finders, custom reports and in GridView.

·    Added Approval Date, Time and User stamp fields to Requisitions. These fields flow through to other documents and are available in grids and finders, custom reports and in GridView.

·    Document files including purchase orders, requisitions, receipts and history, as well as details, have been harmonized to the use the same structure. Details are now in a single file rather than having an extension file. These changes make creating custom views and reports easier.

Purchase order document entry

·    The Vendor Name is now available to show in the PO Document List by selecting it in the Column Editor for grids. The Vendor Name is also now available to show in the Details grid – useful for purchase orders that have items from multiple vendors.

·    Adagio ePrint users can view a PDF of purchase orders from the Document List, Document Inquiry and History functions.

·    In Edit Sundry Item and Edit Miscellaneous Charges, you can save with just a GL Account but leave the Department blank. The Account is validated but the Department is not validated if blank. This allows companies running with multiple departments to default the Account but specify the Department when entering the purchase order. When a purchase order is saved, both the Account and Department are validated.

·    Added Manual Styles in purchase orders and other documents.

·    Added a ‘Find Vendor’ button on the Document Detail dialog to allow you to find a Payables Vendor by Name or Phone (and a Sundry Vendor by Name) when adding item details for a vendor that is different from the primary vendor.

Edits

·    PO Header Optional Fields have been added to ‘Send to G/L’ Description 1 and 2 for User Defined on Ledger Interface tab in the Company Profile:

%hs1..3 – Header Optional String 1..3
%hd1..2 – Header Date 1..2
%ha1..2 – Header Amount 1..2
%hu1..2 – Header Units 1..2

·    Added a Find button to the Edit Ship/Bill To Addresses function.

·    Added a Find button to the Edit Miscellaneous Charges function.

·    Added ExcelDirect to the Edit Pickup Addresses function.

·    Added Optional Fields to Sundry Vendors.

·    The Items with Sales/Costs inquiry function now shows the ‘Quantity on RMA’ if you use Adagio RMA.

Maintenance functions

·    Vendor optional fields are defaulted from the Payables or Sundry Vendor by the Generate Purchase Orders from OrderEntry and Inventory functions.

Reports

·    Added a summary by Tax Status to the Tax Tracking report.

·    Added ‘Use Date’ option to the Outstanding Receipt Invoice List report. It can be set to ‘Doc. Date’ or ‘Vendor Doc. Date’. By default (and in prior versions), the report uses the date on the Header tab to select documents. You may now use the ‘Vendor Doc. Date’ option to use the date entered on the Totals tab.

Printing purchase orders and the designer

·    Adagio ePrint users can attach a PDF document (such as shipping instructions) when emailing, faxing or printing purchase orders.

·    Fields and objects on specifications can now have custom colors, with full control of hue, saturation and luminosity. Colors in the sample data purchase order specifications and purchase order templates in the designer have been updated accordingly.

·    Added new spec codes for formatted address from Company Profile:
     M27..M33 Company address line 1..7 (formatted)
     M35 Company City
     M36 Company State/Province
     M37 Company Country
     M38 Company City, State/Prov, ZIP/Postal (formatted)

·    Added Vendor new spec code::
     M38 Vendor City, State/Prov, ZIP/Postal (formatted)

·    Added new Bill To spec codes for formatted addresses:
     B12, B15..B16 Bill-to address 5..7 (compressed)
     B17..B23 Bill-to address 1..7 (formatted)
     B25 Bill-to City
     B26 Bill-to State/Province
     B27 Bill-to Country
     B24 Bill-to City, State/Prov, ZIP/Postal (formatted)

·    Added new Ship To spec codes for formatted addresses:
     S13, S18..S19 Ship-to address 5..7 (compressed)
     S20..S26 Ship-to address 1..7 (formatted)
     S28 Ship-to City
     S29 Ship-to State/Province
     S30 Ship-to Country
     S27 Ship-to City, State/Prov, ZIP/Postal (formatted)

·    Added new Document Header spec codes for formatted addresses:
     E105, E106..E107 Pickup address 5..7 (compressed)
     E108..E114 Pickup address 1..7 (formatted)
     E116 Pickup City
     E117 Pickup State/Province
     E118 Pickup Country
     E115 Pickup City, State/Prov, ZIP/Postal (formatted)

·    Added new Document Header spec codes for optional fields:
     E119..E121 Optional Text 1..3 –header
     E122..E123 Optional Date 1..2 –header
     E124..E125 Optional Amount 1..2 –header
     E126..E127 Optional Units 1..2 –header

Import / Export

·    Added Import and Export Ship/Bill To Addresses functions.

·    Vendor addresses on documents, Pickup, Ship/Bill To, and Sundry Vendor addresses can be imported in formatted format, including dedicated fields for City, State/Prov and Country.

·    Optional Fields can be imported and exported for Purchase Orders, Receipts, Quick Receipts and Sundry Vendors.

·    The Default import purchase orders and receipts templates have been simplified and use a minimum number of fields.

Miscellaneous

·    Adagio ePrint users can view a PDF of purchase orders and any attached documents from the Email Queue.

·    Adagio ePrint users can attach additional PDFs and other types of documents to emails in the queue, such as Word or Excel. Attachments are shown in a tree view on the Edit Email Entry dialog. Right-click on the tree to add a document. Default folders for attachments can be specified on the Reports/Specs tab in the Company Profile. These folders are relative to the ePrint relative folder path (or to the data folder if ePrint is not installed).

·    The Data Integrity Check (DIC) saves results for the last 9 previous runs in files IRWINERR01...09.dat (where .dat is your company data file extension). The current DIC information will always be in IRWINERR. If you do check/rebuild/check without closing the DIC function the results are appended to the same file.

·    Styles and grid banding are supported when searching by Item Description when entering details on documents.

Problems Fixed

·    Approving a Requisition with Event Budgets, line discounts and manual proration, when interfaced with Adagio JobCost, caused data integrity errors.

·    Adding a Receipt to a Purchase Order with Event Budgets and manual proration, when interfaced with Adagio JobCost, caused data integrity errors.

·    In some cases when using 4-decimal costing there was a difference in rounding between the purchase order and the receipt, which caused in integrity error in Payables related to the Outstanding PO Amount in the vendor.

·    When importing items from an OE order and creating a ShipTo address from the OE order, the ShipTo address is brought into the PO from the OE customer’s order and the BillTo address from the Company Profile. However, the Company Name was taken from the BillTo rather than the Company Profile.

·    You can load the 4 Additional Information fields from an item to the details of a purchase order by right-clicking on the item, selecting ‘Additional Item Info’. However, if the first line field was blank in the item the fields were not loaded.

·    If you edited, then deleted and re-added a Miscellaneous Charge on an Invoice / Adjustment, the tax was double allocated.

·    If you edited and then deleted a Miscellaneous Charge on an Invoice / Adjustment, the tax that would have been allocated for it was not removed. This caused a write-off when the document was posted.

·    If you received the quantity backordered, the program sets that field to zero, then accidentally set it back to the original quantity backordered or more, posting the receipt caused a data integrity error. This is now prevented.

·    Posting a receipt without any details caused a data integrity error in some cases. You can no longer post a receipt without any details. There must be quantities received or a non-zero miscellaneous charge.

·    Sundry Items now respect the ‘Decimal places in unit cost’ setting on the Entry Defaults tab in the Company Profile and can be costed up to 6 decimals. In previous versions, the unit cost on the Sundry Item was rounded to 2 decimals.

·    The F5 key did not open the finder in the Edit / View Sundry Items, Sundry Vendors, Miscellaneous Charges or ShipTo Addresses functions.

·    In PurchaseOrders 9.2A, support for .GIF image file types was lost in the Edit and View Item. A .GIF file could not be selected from the browse and editing or viewing an item with a .GIF image entered in a previous version resulted in an error.

·    When the Send Method for a vendor’s PO Print Options was set to Email and/or Fax but not Print, you could not preview a purchase order and the message “Nothing to print.” was displayed.

·    If you email a purchase order from the email queue when the document is no longer in current but is in history, the fields are now read from history. If the document is not in current or history the email can still be sent and the warning “Original document not found. Unable to expand coversheet” is displayed.

·    The Pickup Contact (E37) and Pickup Comment (E35) did not print on purchase orders or receipts unless you clicked the ‘Pick-up Details’ button to open the Edit Pick-up Addresses dialog and clicked the ‘OK’ button.

·    In PurchaseOrders 9.2A, the Document Value was always 0.00 on the Day End Audit List for receipts and adjustments.

·    In PurchaseOrders 9.2A, the detail line with Job, Event Code, GL acct/dept, Tax to item, and Qty were missing on the Day End Audit List in some cases.

·    If the Outstanding Receipt Invoice List was printed from a Report Set used in an automation job and if no invoices were selected based on the settings and ranges used, this halted the automation job with the message “Selection error”.

·    If the PO Documents List was open when you used the Auto Generate POs from OrderEntry function, the grid was not updated with the generated purchase orders until the function was closed and reopened.

·    The Auto Generate POs from Inventory function did not generate the correct quantity for stocked Items with a Maximum Level of zero in the Reorder Data.

·    The Import Purchase Orders function no longer validates the Ship Via. When entering a purchase order, you are allowed to enter any information in the Ship Via field.

·    The Import Purchase Orders and Import Receipts functions did not respect the ‘Decimal places in unit cost’ setting in the Company Profile and rounded costs to 2 decimal places.

·    When importing Purchase Orders, Receipts or Quick Receipts in source currency for multi-currency databases, the Total Cost was not converted to home currency.

·    The Bill To and Ship To Comment fields were not available in Email Cover Sheets.