Enhancements & Revisions

Adagio OrderEntry 9.2A

January 11, 2016

· Supports and is required by the new Adagio RMA 9.2A add-on module (if used).

· Payments can now be entered on credit notes. In previous versions, a negative cash payment had to be entered in Adagio Receivables to refund a payment. New fields ‘Less refund payment’ (i.e. payment credited), ‘Less refund discount’ and ‘Amount credited’ fields have been added to the Totals tab for credit notes. Day End will create the reversed payment as a as a negative cash receipt directly in or for retrieval to a cash batch in Receivables.

· Credit Notes are now processed before invoices in the Day End function. This allows credit notes for invoices that were mistakenly entered to exactly match the costing of the original invoice when both are processed in the same run and stock is returned to Inventory. When creating a credit note for an invoice that has not been day ended, you are prevented from editing the cost to guarantee the cost will match the invoice. The message \\\"Invoice nnnn has not been processed by Day End. Cost fields will not be editable, and instead be read from the invoice.\\\" is now displayed in this case.

· Added the option ‘Credit notes to return inventory’ to the Processing Options tab in the Company Profile. Disable if returned items are usually not returned to inventory. The option can be overridden when entering a credit note. The option in credit note entry was enabled by default in previous versions. The option has also been added to Security Groups to allow it to be customized by user group.

· The total (estimated) weight is now calculated and displayed for orders and shown in the field ‘Est ordered weight’ on the Totals tab. In previous versions, the total weight was only shown for invoices.

· Added the field ‘Weight (Order Extended)’ to the Column Editor for the Details grid on orders. Previously only the Unit Weight was available to display on the grid for orders. This field can also be added to the grid for invoices and shows the total ordered weight for the invoice (vs. the total shipped weight, which is shown in the existing field Ext Weight.)

· The Orders, Invoices and Credit Notes grids in Enter, View and History functions now display the total number of records, as well as a count of the displayed records when a Filter is active.

· Added new specification code “D99 Returned (Y/N)” for use on credit notes to show whether goods were returned to inventory. For example, it could be used on the accounting copy to allow a supervisor to check for the correct disposition of credited items.

·    Added these new specification codes:
   M19, current user name
   C63, customer contact (full 30 characters from customer)

Problems Fixed

Document Entry and Printing

· When entering an order with a ShipTo Address that has no Tax Group, the Tax Status defaulted from the Customer instead of the ShipTo Address.

· When you entered a detail for a Special Price item that had the Price Type set to ‘Price level’ and a Price level set to use the base price, there was an Access Violation error.

· When a credit note was entered for an invoice with a payment discount, if you overwrote the discount amount, in some cases an error was displayed indicating the total credits exceed the total invoice amount when in fact that was not the case.

· If you created a credit note without selecting a previous invoice, the alert for ‘OE Credit Note’ appeared; but, if you created a credit note for an invoice selected from the finder, the alert did not appear.

· When creating a credit note, if you changed the Extended Cost, the Unit Cost was incorrectly recalculated for items credited in an alternate unit of measure in some cases.

· The Expected Return date for credit notes based on invoices was defaulting from the Expected Ship date of the invoice instead of to a blank date.

· User SYS could not override a credit check if no Security Groups were set up. SYS can now always override the credit check, whether or not there are Security Groups (unless the group SYS is assigned to does not allow the credit check override).

· When the 'Miscellaneous charges last' option is enabled in the Company Profile, invoices containing only Comments and a Miscellaneous Charge printed the comments twice.

Posting and Day End

· In OrderEntry 9.2A, when batches were sent to Adagio Receivable by the ‘Direct’ method, invoice and cash batch numbers were skipped.

· FIFO buckets were handled incorrectly by Day End in some cases, if a negative quick receipt had been posted for the IC item in Adagio PurchaseOrders and thus a FIFO lot with negative quantity existed.

· In OrderEntry 9.2A after creating a new database or converting from an earlier version, if Adagio Ledger data was not present, you could not retrieve into Ledger in another data set.

· At Adagio Console sites, an automation job that ran Day End while another user was in the enter orders function hence preventing Day End from running, reported success when in fact Day End was not run.

Edits and Inquiries

· When viewing a PDF of orders, invoices or credit notes for a customer from the Edit, View or History for Orders/Invoices/Credit Notes, or from the Customer Edit or Inquiry, if different types of documents had the same document number then all were displayed instead of just the one corresponding to the document.

· The Unit Price for Miscellaneous Charges details from OE documents shown in the Customer Transaction grid of edit/view customer functions was missing the decimal point and displayed x100.

· Corrected default values for fields in Entry Templates for newly created databases.

· When Security Groups are not used, settings in the Company Profile that are also in templates in Security Groups were not respected.

· In OrderEntry 9.2A, the ExcelDirect button was missing for the grid in the Edit ShipTo Addresses function.

Reports

· On the Order Log report, the amount of the Miscellaneous Charge was printing in place of the Invoice Total for orders that have not been invoiced.

· Corrected problems with field and title widths on the Order Action report in OrderEntry 9.2A.

· In OrderEntry 9.2A, there was an error when you printed the audit list reports if you do not have Adagio SalesAnalysis installed but there were old Softrak Sales Analysis for DOS data files left in your data folder.

· In OrderEntry 9.2A for multi-currency databases, the Invoice Audit List showed a rate of 0.01 instead of 1.00 for payments in home for source currency invoices.

· In OrderEntry 9.2A the Salesperson Commission report was not sorted correctly.

·    Added a legend to the Credit Note Audit List for:
   * on Quantity - Item not returned to Inventory
   * on Extended Price - Price override

· For the %CMP code (Company Name) used by Adagio ePrint for folder names, spaces and other allowable punctuation characters are no longer stripped out.

· In OrderEntry 9.2A, the report totals were missing from the Tax Tracking report.

· In OrderEntry 9.2A, item numbers where misaligned on the Order Action report in some cases.

· In OrderEntry 9.2A, the Tax Tracking report, when printed in the ‘Source + Home’ format for multi-currency databases, printed in portrait instead of landscape and part of the report was cut off.

· In OrderEntry 9.2A, the Aged Orders report for single currency databases printed in legal landscape instead of portrait and part of the report was cut off when sorted by Order Number.

Miscellaneous

· If you emailed an invoice or credit note from the email queue when the document was no longer in current or history, the fields from the document were blank in the email cover and the email could not be sent. Now the error “Original document not found. Unable to expand coversheet” is displayed and the email can still be sent.

· In OrderEntry 9.2A, if you entered search text in the SmartFinder but then pressed ESCAPE without searching there was an Access Violation error.

· The Date Generated field in the email queue was set to the session date rather than the system date.