New features in AP 9.3C.

 

·          Ledger Project code can be entered in all Batches

·          Column Grid Search

·          System Checks select non-EFT vendors only

·          System Checks displays Net Issued amount on Vendor Summary grid

·          Allow blank accounts in Distribution Sets with 'auto-distribute?'

·          Force Document numbers to uppercase

·          Setting Invoices Payment Status during Batch entry/import. 

·          Sort checks by entry sequence

·          More new EFT Formats

·          Integration with 1099 Express

·          More vendors fields, Cell #, Default invoice descriptions, PO Ship Via

·          Import Vendor Notes

·          Import Optional Field Values

Version 9.3C | 2023-11-30 (Nov. 30, 23)

9.3C release notes

• Payables has been updated to send additional information to JobCost 9.3A including Doc Link and Accounting Date.

• For JobCost 93A: the Company Profile, Integration tab has an additional Send to A/J desc. 2 field. 

• When Manual Checks Batches were imported, Payee Addresses were not being defaulted properly from the vendor.

• If 'North American Address?' is selected, the states for Mexico will be normalized to the 2 character state. 

• If the Company Profile is set to use “North American Address?, Import Vendors and Manual Checks will validate State/Province. If Country is imported, it will also be validated.

• The Country list that will be normalized when 'North American Address?' is selected has been expanded to include more countries.

A new option has been added to the Company Profile, System Options tab to work with ‘North American Address?’: ‘Normalize Country To’. The options are: Full name, 2 character ISO, 3 character ISO and Never. For Import or Edit for Vendors, Banks or Manual Checks, if the Country is recognized, variations on Country codes are standardized based on this setting.

Eg. For the Default setting: Full name, CA or CAN become Canada.

• With the Payables (230922) Hot Fix, the Company Profile report could not be printed.

• Export Invoice Batches has been added. Please note: the format is for a ‘Header fields on each record?' Batch import format.

Hdr-Application is no longer available in Import Invoices. 

• Payables has been updated to send additional information to JobCost 9.3A including Doc Link, Accounting Date and Entry Description Line 2.

• Updated Vendor comment lines were not printing on Additional Forms printed from System Check Runs Inquiry.

• For EFT batch format ‘RBC 152 format US ACH’, the Optional Record Indicator has been changed from N to Y in the Basic Payment Record.

 • When ‘Remember Batch Entry’ was selected in User Preferences and the vendor record did not have a default ‘Invoice Description’, multiple entries for the same vendor did not always default the description from the previous Manual Check entry.

Please note: for Miscellaneous vendor Cash Invoices, the default Description from the Company Profile will only default if ‘Remember Batch Entry’ is not selected.

• Emailing Letters was using the Vendor email address from the first vendor for all the vendors.

• The 9.3C (2023.06.12) Hot Fix had errors in Batch Entry for Detail type: Job cost, entries. This error appeared: Error Internal Error: field [87] of [KJ92AJOB] is not a string field, occurred when attempting to read record from jobs.

• The EFT batch format for Royal Bank ACH094 PDS for IAT records needed an adjustment for the Foreign Exchange Reference Ind field.

• In a Project related batch entry, if a distribution did not have an account with ‘Project tracking?’ selected, and the next distribution was for an account with ‘Project tracking?’ selected, the tab did not stop at the Project field, in some cases.

• The EFT format RBC ACH094 Credit PDS has been updated. The File ID Modifier is no longer blank. 

• In View/Edit Vendors, Transaction tab, if the mouse was dragged while viewing/selecting transactions, the cursor changed to show that the action is prohibited.

• Copying entries from Archived Invoices or Archived Manual Check Batches caused an “Orphan open document” Data Integrity error, in some cases. 

• For Cash Invoices, the ‘Invoice’ date was not validated against the Fiscal calendar when the Company Profile option for ‘Validate Closed Periods’ was set to ‘Disallow’.

• When the Smart Finder was used on a Filtered list of vendors, there was an error: ‘Internal Error: field number is out of range.

• The Payables 9.3C (23.03.15) HF has been  updated to correct the Account number field for the Caribbean EFT formats: BOSVG (CSV) and ECAB ACH (CSV).

• For the Caribbean, a ECAB ACH (CSV) EFT Batch Format has been added to the list of EFT Batch Formats

• For the Caribbean, a BOSVG (CSV) EFT Batch Format has been added to the list of EFT Batch Formats. The format is for: Bank of St. Vincent & the Grenadines Ltd.

Notes:

For the Vendor, on the Accounting tab, the first 9 characters of the Bank ID field are the Routing Number. The rest of the Bank ID is used as Account Number.

Account Type comes from the Vendor’s EFT tab. Set the Vendor's 'EFT Bank Acct Type.

• Multiple email addresses separated by semi-colons could not be imported for Vendors.

• If ‘EFT enabled?’ is set in the Company Profile, the options for a System Check run have been updated. Vendors can be selected based on the setting for ‘Enable EFT’. The options are EFT, Non-EFT or All.  If Non-EFT or All are selected for a Bank that has an EFT code, Checks will be printed.

• It is no longer possible to Print Manual Checks from the Manual Check Batches List while the Batch is open.  After printing the Manual Checks, the batch could be posted, causing Access violations and other errors.

Version 9.3B | 2020-08-11 (Aug. 11, 20)

9.3B release notes
Video demonstration of 9.3B

·          System Check Processing has been reorganized to allow multiple concurrent check runs with security to define particular tasks allowed to be run by specified users by security group. The Payments tab now has a second grid to display a vendor summary of generated payments, which can be used to assign payments to all invoices for selected vendors, and sort payments by vendor name or amount.

·          System Check Runs now support an optional Approval process that must be completed before Printing or EFT and Posting can begin.

·          System and Manual Check processing can now be Parked (paused) after checks have been printed or EFT payments generated, and later Resumed, to allow determining success or failure without having to leave a screen open and potentially blocking other users out of function access.

·          A new System Check Run Inquiry function allows viewing summary payment amounts from check runs in the current or previous fiscal years. Pre-check Register or Check Register reports can be printed from here, as can a new System Check Status Report. Reprint or email Additional Forms for all or selected vendors.

·          Additional Forms can now be printed, emailed, or faxed in conjunction with a Preferred Advice Send Method for vendors.

·          Printing checks or generating EFT payments now allows sorting by methods other than vendor number (such as Name, Report Group or Payment Amount) and are remembered for the next check print.

·          An Autosave batch entries process has been added for maintaining an Autosave file that, if found, can be optionally used to restore the batch when saved entries do not match what is expected.

·          The Auto Add Entry option has been added to User Preferences for opening a new batch entry screen immediately after saving another entry.

·          The Check Number Audit List report can now be printed and purged for specific dates or check runs or the most recent check run for printing or EFT.

·          Report sets can now be emailed to selected recipients when Adagio DocStore is integrated, with PDF or Excel file attachments for each report. Integration to Adagio Console 9.3A also supports emailing report sets through automation by attaching report PDFs to the automation log email.

·          New Vendor fields have been added for Contact and Email addresses for Advice, Payee and PO recipients. Import Vendors supports adding this new information. All email addresses can now be used for finding vendors, either from the vendor list or within transaction entry.

Version 9.2B | 2016-12-08 (Dec. 8, 16)

9.2B release notes

·    The total amount of payments in open manual check batches applied to posted invoice transactions is used to calculate the actual Remaining Amount for the invoice. This helps prevent duplicate payments or over payment of invoices.

·    An Accounting Date can be included on batch entries so that transactions can be retrieved into GL for a different period.

·    Batch Entry Templates have been added. Templates allow you speed up entry and eliminate confusion caused by fields you do not use. Prevent users from printing checks and deleting entries or batches while permitting them to create and edit entries.

·    A ‘Ready to post’ status has been added for batches.

·    Optional fields have been added to batch entry are posted to the transaction file.

·    Statistical Units can be entered in batches and will be posted through to Ledger.

·    Batch entries can be sorted.

·    A table of invoices in open batches is used to help prevent entering duplicate invoices.

·    Total amount and number of invoices in open batches by vendor can be displayed on vendor grids, used in Filters, views and custom reports.

·    Supports multiple EFT providers.

·    Archive Invoices and Manual Check Batches with full batch edit in the Archive system.

·    Batch Inquiry includes the ability to print Batch Listings (open and posted), print Posting Journals and Recover posted batches.

·    Tax can be calculated automatically on amounts entered in invoice batches.

·    You can recover a percentage of tax to multiple expense accounts on invoices.

·    Batch types can have color on their forms.

·    Print Aged Open Payables, Aged Overdue Payables and Vendor Transactions reports to Excel using ExcelDirect.

Version 9.2A | 2016-05-24 (May. 24, 16)

9.2A release notes
Video demonstration of 9.2A

·    You can now find vendors by Document Number.

·    Vendors now have aging buckets on the Transactions tab.

·    You can Find documents on the Vendor transactions grid.

·    Vendor address fields are formatted, including dedicated fields for City, State/Prov and Country.

·    The vendor master record has many new fields and fields have been made larger.

·    Vendor current and history transactions are now located in a single file.

·    Vendor transactions can be sorted by Date. In previous versions transactions were always sorted by Type/Doc No. Transactions can be sorted ascending or descending.

·    Vendors can now have multiple alerts by function / modules.

·    Edit Control Account Sets, change vendor Account Set or edit Banks without purging posting journals.

·    An incrementing Document Number can be auto-generated for invoice batch entries.

·    The auto-assigned document number now includes the year to avoid duplicates with previous years.

·    To speed entry, the Distribution field is hidden on the invoice batch detail screen if there are no Distributions on file.

·    Adagio JobCost users can now control the information sent to the Reference and Description fields batches sent to JobCost.

·    Added option to print one check per invoice for a vendor.

·    You can now add Vendor Name and other fields from the vendor to the batch grids.

·    You can now add Vendor Name and other fields to the grid to the Payments grid in System Checks.

·    Added Aged Open Payables report. It can be aged by document or due date and can be calculated as of a prior date. Applied Details can be included.

·    Print Aged Overdue Payables and Aged Open Payables reports for a period earlier than the last Period End.

·    Batch Listings can print a General Ledger Distribution Summary.

·    Adagio Payables’ standard reports are now created using Crystal Reports 2013.

·    Added Delete Inactive Vendors function.