First Question:

When using the payment option in O/E, I would like to know if there is a way that Adagio can create a cash batch the same as an invoice batch is received from O/E when a day-end is run, or do you have to have the Bank Rec? We use Adagio O/E, A/R, A/P, PO'S, I/C, sales analysis and gridview.

Second Question:

When we switched from AccPac to Adagio we were using a DOS system for AccPac. We are looking into switching to a multicurrency system and we were told there may be an issue in converting to the multicurrency from a DOS. We were told that if AccPac had been windows there would be no problem. Can anyone expand on this issue if there is one?

Heather:
Second Question: If you look at the first tab of the Company Profile in any of the modules, you will see the Home Currency in use. In the old ACCPAC Plus product, it used to default to a currency named "DOS". Of course this didn't make much sense as you would really be using $USD or $CAD. But that was the default and, as long as you were only using a single currency, no one noticed or cared. When you converted to Adagio, the same currency code was used. This sounds like what you are describing.

To enable multi-currency, you purchase the Adagio Multi-currency module.

At this point you have 2 choices:
1) Purchase a utility from Dakota Software that will allow you to change the currency from "DOS" to whatever you want (presumably "CAD"). This is the cleanest solution as the utility searches through all modules and makes a complete switch. See your dealer.

2) Keep "DOS" and use it to represent your true Home Currency (i.e. pretend that "DOS" is "CAD"). When you need to update the USD-CAD exchange rates, you will enter them as the conversion rates between USD and DOS.

Thanks very much for the answer to question 2.

But does anyone have an answer to question 1?

Thanks
Heather

I'm pretty sure that's the way it has always worked, which is probably why no one has answered question 1. We're unsure what the question is.

It comes in the invoice batch.

To clarify the Cash question where a payment is applied to an invoice in OrderEntry:

If you have the option in the OrderEntry Company Profile for Day End to create batches Directly in AR, then payments in OE are attached to the invoice in the AR Invoice batch. No AR Cash batches are created.

If the option in OE is set for Day End to create Retrieval batches for AR, then payments in OE are retrieved separately in AR as a Cash batch, and are not attached to the invoice in the AR invoice batch.

So if you require OE payments to be in a Cash batch in AR, then you could edit the company profile in OE to ensure the AR batch option is by Retrieval.

Hi Heather,

As noted above, the balancing of direct batches to cash entries in AR is really awkward, unless you use retrieval batches. So you must use retrieval batches or you will have difficulty balancing your cash processing with deposits.

Interfacing with Bank Rec from OE isn't an option right now, although works very well into a "Deposit Vault", say in Adagio Bank Rec. With this concept, you can process your OE payments into the Bank Rec Vault (via AR linking to the vault with the payment method), and do the bank deposit from the vault as a transfer into the actual bank account. Works very well with complete audit and processing trails.

If you are processing with POS or something equivalent, we have a Link2 POS solution that does the collection of the payment for the invoiced OE invoice, but is linked to the payment and collection by credit card, or debit or cheques. In any currency.

To clarify the above previous answers to converting to Multicurrency: This is not as simple as buying the Multi-Currency module and installing, unless you do not have any sales that are currently outside of Canada or you intend to start with new vendors and new customers with MC codes.

Most users would assume that you can just turn on a vendor or customer to start to be a MC account. This is not the case, so you should be aware that this is a complicated and costly conversion that should not be taken lightly.

While you can install MC module, and enable, it does not convert your existing data other than setting accounts to MC in your General Ledger.

There is no conversion utility other the old Accpac Plus utilities that will convert AR and AP, which leaves you with quite a problem with your OE, IC, PO's, Sales Analysis, and tax tables. While data in these applications is convertable, it is a major task to convert whether in Accpac, Adagio, or any windows accounting software solution.

You should talk to your Adagio Business Consultant or someone knowledgable about Multicurrency conversions, about the best way to approach this but be aware that this is not just a click a switch solution.

Talk to us if you still have questions.

Best,
Brian

Just wanted to say thanks for all your answers. I was able to print the cash posting journal after I noticed there were cash batches posted that I had not done.

Thanks
Heather