In AP if a cheque has been printed and posted, if you void the chequein in the Check Reconciliation does it leave the invoice as posted and paid?

Thanks,

If you Void the check in Check Reconciliation, the invoice will remain posted and paid.

If you Reverse the check in Check Reconciliation, the invoice will become un-paid, and all relevant GL transactions to back the payment out of the bank account will be performed. Unless there is a really good reason to Void the check, you really should use the Reverse function to cancel the check.

There is an option in the AP company profile to remove the Void option from the Check Reconciliation function, so that you don't choose this by accident instead of Reverse.

Thank you very much for your quick response.

Using the Void button is not functionally different than using the Clear button.

In other words, if you want to "void" a check, don't use the void button, use the reverse button.

Steve

Since the check was voided, the amount of the voided check should show in GL bank account. So are there any options that the amount of the voided check will debit the bank account besides journal entry?

The only time Void should be used is if a cheque doesn't print properly. It makes no journal entries. For this reason, many sites turn 'on' the 'Disallow voiding of checks in reconciliation?' option in the AP Company Profile.

If the cheque was alredy posted, it should be Reversed which will reset the invoice up so it can be paid and will make the appropriate journal entries.